HR Administrative
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Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Everything you are looking for and more
We are looking for a highly organized and proactive HR Administrative Specialist to join our HR team in Spain.
This role will provide comprehensive HR administrative support across the employee lifecycle with a strong focus on the management maintenance and optimization of HRIS platforms and data accuracy and PRL administration
The ideal candidate is detail-oriented structured and comfortable managing HR systems employee data reporting and coordination with internal stakeholders in a fast-paced logistics environment.
What responsibilities and objectives will you have
HR Administration (Generalist Support)
Manage employee documentation throughout the full lifecycle (contracts amendments letters certificates etc.).
Support onboarding and offboarding processes across HR platforms.
Maintain and update employee records ensuring accuracy and compliance.
Support absence and leave administration (vacations medical leaves permits etc.).
Prepare HR documentation required for internal and external stakeholders.
Provide administrative support in employee relations processes when needed.
Ensure proper filing and safeguarding of HR documentation in accordance with legal requirements.
HR Platforms Management
Be responsible for the management maintenance and continuous update of HR platforms such as HiBob SuccessFactors and other internal tools.
Ensure data accuracy and consistency across systems.
Manage employee lifecycle movements within the platforms (hires changes terminations).
Coordinate with IT or global HR teams when system updates or improvements are required.
Risk Prevention (PRL) Administrative Support
Coordinate PRL documentation with external prevention services and internal stakeholders.
Maintain and update records related to risk assessments training medical examinations and safety documentation.
Monitor and track mandatory health & safety training and ensure completion.
Support accident and incident documentation management ensuring proper registration and follow-up.
Assist in organizing safety inspections and audits from an administrative perspective.
Ensure all PRL documentation is properly archived and compliant with local regulations.
Provide support in preparing reports related to health & safety matters.
Well what will the requirements be
3 years of experience in an HR administrative or generalist role.
Experience managing HR documentation and employee lifecycle processes.
Experience working with HRIS platforms (HiBob SuccessFactors or similar).
Previous exposure to PRL administration or coordination with prevention services is highly valued.
General knowledge of Spanish labor legislation.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Strong Excel and MS Office skills.
Fluent in Spanish and good level of English.
What do we offer
Language platform
Wellbeing programme
Flexible working hours
Online platform for lifelong learning
Competitive salary
Flexible remuneration services can be contracted
Why join us
Because we dont settle we go further and multiply impact (10X Attitude).
Because we design every transformation around real customer value (Passionate About Customers).
Because we make things happen fast and smart not perfect but done (Go Go Go).
Because we believe the future belongs to those who rethink whats possible (Dare to Disrupt).
Because we win together diverse collaborative driven by one shared vision (One Goal One Team).
Inclusive Culture
InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the companys workplaces as it is focused on promotion within and outside the company as well as gender equality diversity equity and inclusion of people regardless of their abilities and conditions.
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
