Administrative Assistant

Join SAF Aerogroup a fast-growing multinational aviation group!
We deliver cutting-edge services from air medical evacuation to heavy cargo transport. Our training division provides top-tier pilot programs. As we continue to expand we are looking for talented professionals to support our growth. Take on exciting challenges in the aviation sector by joining our dynamic team. Apply now and become part of our ongoing success!

About the Role

SAF Helicópteros España is looking for a proactive and highly organized Administrative Assistant to support the Head of Operations and Business Development and the Project Manager in daily operational and administrative activities.

This role is key to ensuring smooth internal coordination effective communication between departments and proper documentation management in compliance with internal procedures and aviation standards.

Key Responsibilities

Administrative Support

• Manage calendars and coordinate internal and external meetings.
• Organize travel arrangements and related logistics.
• Prepare meeting agendas take minutes and follow up on action items.
• Draft format and proofread internal communications and operational documents.
• Maintain structured and confidential filing systems (digital and physical).

Project & Operational Support

• Assist in tracking project milestones deadlines and deliverables.
• Compile data prepare reports and update dashboards when required.
• Facilitate information flow between departments (Maintenance & CAMO Flight Operations Safety & Quality Finance & HR Training).
• Support documentation preparation for audits business reviews and internal meetings.

Communication & Coordination

• Act as a point of contact for interdepartmental administrative matters.
• Support onboarding coordination for new operational staff.
• Prepare presentations and documentation for management meetings.
• Assist in organizing workshops training sessions and operational reviews.

Safety Health & Environment (SHE)

• Support administrative processes linked to ISO 14001 (Environmental Management) and ISO 45001 (Occupational Health & Safety).
• Promote sustainable administrative practices (digitalization document lifecycle management waste reduction).
• Ensure compliance with internal QHSE procedures and report any anomalies or non-conformities.
• Contribute to fostering a safe compliant and environmentally responsible workplace culture.

Profile & Qualifications

• Education: Degree or diploma in Business Administration Office Management or equivalent.
• Experience: Minimum 2 years of experience in an administrative or executive assistant role ideally within an operational or technical environment.
• Languages: Fluent in Spanish and English (written and spoken).
• Technical Skills: Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint) Outlook and digital document management systems.
• Soft Skills: Excellent organizational skills attention to detail discretion adaptability strong interpersonal and communication skills.

What We Offer

• A stable role within a growing aviation organization.
• Exposure to a dynamic operational environment.
• A collaborative and multicultural workplace.
• Opportunities for professional development within SAF Aerogroup.

Our company is committed to equal opportunities and welcomes all qualified applications regardless of origin gender disability or any other characteristic.

This document and its content are the exclusive property of SAF AEROGROUP. Any unauthorized reproduction or modification of this document or its content without the express written authorization of SAF Aerogroup is strictly prohibited.

Applicants must submit their CV on our Career Page at: