Administrative Assistant (Active Interim Secret or higher) Dahlgren,VA

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Job Description
AMO an Akima company is looking to hire some Administrative Assistant (executive level) to join an existing team our of Dahlgren VA In this position you will providing administrative support specifically dedicated to the requirements of the Project Team Program Office Department and Corporate Offices with a wide variety of complex conscientious and confidential administrative duties.



To join our team of outstanding professionals apply today!


Responsibilities

Working independently on requirements with limited supervision.
Managing executive office coordinating actions with executive staff and maintaining accountability for documentation.
Collecting analyzing and researching data for assigned projects.
Preparing briefing material charts graphs and other presentation material independently.
Making administrative decisions providing completed projects/assignments.
Handling correspondence not requiring personal attention of Government managers.
Assisting in development and preparation of administrative/staff reports.
Performing quality assurance with report completeness.
Utilizing graphics or desktop publishing software for preparation of presentations.
Reviewing and summarizing reports/documents for Government manager directing attention to actions needed or concerns.
Assisting in assignments to management.
Providing high level customer assistance.
Establishing and maintaining Standard Operating Procedures (SOPs) for administrative duties.
May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department.
Secretarial and Administrative Support will assist visually impaired blind and other disabled Government personnel with Clerical secretarial and administrative tasking.
Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
Reading aloud documents reports mail and other work-related items including reading for recording on tape for use by impaired personnel.
Describing various illustrative materials such as pictures charts drawings and symbols.
Assisting with reading and signing hard copy documents.
Completion of electronic training.
Timekeeping entry and approvals.
Data entry into automated business applications tools to include CIPA performance Personnel Addendum (PA) Honorary Awards NSWCDD trackers.
Research of creative and innovative technological solutions that lead to greater independence.
Guide employees hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
Transporting impaired employees to meetings and training events utilizing government vehicles.
In addition to secretarial duties (filing taking phone calls scheduling appointments making travel arrangements) this position will provide administrative support to executive staff with office management responsibilities to include budgeting personnel records and payroll.
The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.



Additional Qualifications/Responsibilities
Qualifications

Must have an active/current DoD Interim Secret clearance (Active Secret Clearance is preferred).
Six (6) years of experience creating and maintaining documentation and data management systems (of which at least four (4) years involved supporting Federal Government programs).
Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer O-6 military GS-15 civilian) and general administrative support in all facets of administration.
Proficiency in Microsoft Windows & Office (Word Excel PowerPoint Outlook & Access) & Adobe.
Ability to type 40 words per minute.
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
Demonstrated ability (through experience) to multi-task perform and communicate professionally including professional phone etiquette.
Demonstrated proficiency with support functions for meetings maintaining formal filing systems scanning faxing answering phones and taking messages managing multiple calendars and scheduling appointments.
Experience with:

Taking notes and converting into formal meeting minutes.
Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
Receiving and greeting visitors professionally.
Handling and storage of classified or sensitive (i.e. Personally Identifiable Information (PII)) materials.
Providing daily oversight and direction to support teams.
Training/mentoring subordinate personnel on policies and other duties.
Team building and conflict resolution.