Primary Purpose:

Compile and prepare regular district payroll including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets databases and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Effective organizational communication and interpersonal skills

Experience:

2 - 3 years of payroll accounting experience preferred

Major Responsibilities and Duties:

Payroll Accounting

1. Prepare accurate district payroll for distribution to employees following established procedures.
2. Receive and audit time sheets for all district employees. Calculate employee wages salaries hours worked overtime pay and determine withholdings deductions and net pay.
3. Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
4. Maintain district payroll registers employee payroll information and other original documentation in an orderly and accurate manner in accordance with state federal and district requirements.

Data Entry

1. Prepare and post all payroll changes including payroll deductions salary changes termination and new employee information.

Records and Reports

1. Compile maintain and file all reports records and other documents as required including maintaining payroll and related files such as payroll records absent-from-duty reports and service records.
2. Prepare and submit payroll reports and forms including those required by Internal Revenue Service Texas Workforce Commission Texas Retirement System Federal Insurance Contributors Act (FICA) Medicare Texas New Hire Reporting and Workers Compensation Commission.

Leave Management

1. Serves as the subject matter expert for leaves of absence under the general direction and guidance of Human Resources Director.

Leave Administration

1. Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g. family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
2. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay medical certification requirements return-to-work dates and fitness-for-duty requirements.
3. Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences including those relating to workers compensation claims.
4. Work with campus and departmental administrative staff to process daily absence reports.
5. Assist with employee orientation program and present information on leave benefits.

Workers Compensation Administration

1. Receive and process accident reports and workers compensation claims. File all insurance forms and Texas Department of Insurance Workers Compensation Division (DWC) reports including wage statements first report of injury supplement report and job information in a timely manner.
2. Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
3. Communicate with workers compensation insurance carrier doctors nurses campuses and health care providers to enable appropriate processing of claims.
4. Work closely with campus and department secretaries supervisors and administrators to facilitate reporting work-related illnesses and injuries.
5. Work with leave and benefit specialists to ensure appropriate use and access to applicable leave and insurance benefits.
6. Assist risk manager to prepare for DWC conferences and hearings.

Other

1. Work cooperatively with human resource department principals department heads campus and department secretaries and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
2. Respond to requests from financial institutions regarding verification of employment.
3. Provide overall reception coverage for the school district when the receptionist is out including answering calls greeting visitors directing them to the appropriate personnel or department and handling general inquiries.
4. Maintain confidentiality of information.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Corsicana ISD (CISD) does not discriminate against any employee or applicant for employment because of race color religion gender national origin age disability military status genetic information or on any other basis prohibited by law. Additionally the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicants job qualifications experience and abilities.

Employees with questions or concerns about discrimination based on sex including sexual harassment should contact the CISD Director of Human Resources the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the CISD Transition Coordinator the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the Lee Education Center 2200 W. 4th Ave Corsicana TX 75110 phone .