Accounts and Administration Assistant (maternity cover)
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Job Location:
Monthly Salary:
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Quarter is a thriving group of hospitality venues comprising of four hotels four restaurants short lets an Airbnb Management company and an award-winning co-working space all based in Clifton Bristol. We have a fantastic opportunity for an Accounts and Administration Assistant to join our Clifton based Accounts team.
Our Accounts Team is at the heart of our company ensuring all financial processes run smoothly. They are more than just a numbers team they build relationships with suppliers and with department heads and provide vital reporting that informs decisions and drives our business. They are in short the engine that keeps all Quarter units operating successfully!
Key Details for the Accounts and Administration Assistant (maternity cover) role:
- Contract: 40 hours per week. Maternity cover from now until April/May 2027 with potential to extend. An additional 4 hours is worked in week 1 of every month with a 1/2 lieu day being accrued to take at a later stage in the month.
- Location: Hybrid working available once training is complete (2 days in the office 3 days working from home). There is a requirement to work all days in the office in week 1 of every month (to assist in hitting the management accounts deadline)
- Holiday:28 days holiday (including bank holidays). Some Bank Holidays (where they fall in week 1 of the month) will be normal working days with no holiday permitted.
- Salary: 26832 per annum plus bonus (see below)
- Bonus: On-target earnings of 1750 bonus comprised of:
- 1000 derived from KPI objectives (based on personal performance and team deadlines)
- 750 derived from company group profit objectives
About the Accounts and Admin Assistant role:
Our Accounts team is truly at the heart of our company ensuring that financial processes run smoothly across our entire portfolio of hospitality businesses. You will be working alongside a small but hardworking team where support and collaboration are key
While this is an accounts position the role is largely focused on purchase ledger tasks and assisting with the administrative elements of the department. Because of the strong administrative focus previous accounts experience is not necessarily required - we are looking for the right person with the right
A breakdown of typical duties done in a day:
We operate in a fast-paced environment so youll need to be ready to juggle priorities. Your typical day will involve:
- Managing Invoices: Downloading invoices saving them as PDF files and ensuring VAT receipts are received for purchases.
- Processing: Using Microsoft Excel and other systems to put together invoice batch headers for manager sign-off.
- Payment Runs: following agreed processes and working with the team to ensure these are correct and sent on time.
- Supplier Relations: Sending remittances to suppliers checking supplier statements and following up on queries via phone and email to ensure everything is processed correctly.
- General Admin: monitoring the accounts inbox answering the phone and submitting energy readings for meters across the company to ensure accurate bills.
- Team Support: Completing occasional additional tasks to provide holiday cover within the team and assisting colleagues with ad hoc admin tasks across the wider company.
In short this is a multi-faceted role where your contribution to the team effort will ensure deadlines are met and the department runs smoothly.
About you:
We are looking for a friendly and fun team player who is willing to get stuck in. You dont need to be a finance wizard yet but you do need to understand the importance of accuracy in your work.
Ideally you will be:
- Highly Organised: You have excellent admin skills and can organise your time effectively to meet agreed deadlines.
- Detail-Oriented: You work with high standards consistency and great attention to detail.
- Independent & Collaborative: You are capable of working on tasks independently but also know how to act as a good team player to support your colleagues.
- Adaptable: You are a hard worker who is comfortable handling a busy workload in a fast-paced environment.
- Respectful: You are ready to contribute to a culture that is respectful and supportive of business goals
Maternity Cover:
This role is to strengthen our team whilst our Accounts Manager takes her maternity leave. The contract is intended to be for just over 12 months until April/May 2027 (exact end date to be agreed by the start of March 2027). This role has the potential to be extended beyond the initial maternity cover period or to become permanent if there are any other changes to the team in that time.
Whats in it for you:
- 20-50% off across our4restaurants friends & family hotel discounts across our 4 Clifton-basedhotels
- Discounts at local gyms spas salons and more including Noahs Ark Zoo Farm Hospitality Rewards scheme and a very handy B&Q Tradepoint discount
- Employee Assistance Programme (run by Hospitality Action) - 24/7 support national discounts and other wellbeing advice
50% offHowTheLightGetsInfestival tickets for you your friends and family - Cycle to work scheme
- 10% off First Bus tickets
- Regular company socials - Quarter holds regular parties for our staff to say thank you (with free food and a few free drinks!)
- Clear development path and real progression across theQuarter Group
How to apply:
To apply for this exciting role please send your CV and cover letter via the apply now link. The first step will be a phone interview with a member of our HR team they will contact you by email to arrange this. If successful the final stage will be an in person final round interview with the Acting Accounts Manager
The closing date for applications is Friday 6th March 2026. We reserve the right to withdraw this ad if a suitable applicant is found ahead of this date.
#MP
Required Experience:
Junior IC
Key Skills
- Administration And Accounting
- Accounting Software
- Time Management
- Microsoft Office
- Outlooks
- AS400
- Journal Entries
- General Ledger Accounting
- SEM
- Salesforce
- Financial Statements
- Client Service
- Powerpoint
- ACCA
- Word Processing
About Company
The Square Club is a private members club for creatives with an award-winning restaurant and adjoining boutique hotel. With a stylish cocktail bar, seasonal menus, rare Secret Garden and unparalleled service, it's no wonder it's Bristol's premier private events venue for parties, wedd ... View more
