Executive Business Partner

Klaviyo is seeking a pro-active highly organized collaborative and resourceful Executive Business Partner (EBP) to provide business and administrative support. The EBP will act as an extension of their leaders to maximize their efficiency and effectiveness by ensuring the organizations operational cadence is clear and taking ownership of managing-up and downstream to ensure deliverables are met timely and accurately. Responsibilities will include calendaring/scheduling preparing agendas travel arrangements and managing special projects as needed - such as organizing employee meetings and events recognition incentives employee engagement initiatives etc.

How Youll Make a Difference:

• Oversees scheduling and calendar management for assigned executives including working with executives to prioritize their time and attendance.
• Manages the operational cadence of assigned organization to ensure that all pre-planning meeting scheduling and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
• Attends meetings takes notes on action items and follows up with content and deliverables as needed. Tracks and helps drive completion of key deliverables and follow up on outstanding items.
• Organizes executes and assists with team activities (staff meeting agendas on-sites/off-sites team social events etc.). May facilitate and lead org-wide employee meetings.
• Organizes prioritizes and appropriately handles time-sensitive confidential information and ensures action required is addressed in a timely manner.
• Completes travel arrangements and expense reimbursement reports for the executives you support.
• Partners with other Executive Business Partners to ensure cross-functional alignment on projects company milestones and internal events.
• Takes initiative on researching implementing and improving systems and processes. Owns small projects as they come up.

Who You Are:

• Support day-to-day office operations for the assigned hub helping maintain an efficient welcoming and well-organized workplace; greet and register visitors.
• Serve as a point of contact for employee office-related questions and requests; monitor and resolve office operations tickets.
• Youve already experimented with AI in work or personal projects and youre excited to dive in and learn fast. Youre hungry to responsibly explore new AI tools and workflows finding ways to make your work smarter and more efficient.
• Partner with property management and service vendors to address suite-related needs and maintenance issues; assist with office supply inventory restocking and vendor coordination.
• Assist with office access management space planning and interoffice moves as needed.
• Act as an ambassador of Klaviyos culture and valuesapproachable reliable and service-oriented.

Education and Experience:

• 5 years in an administrative support role.
• Experience working in fast-paced hyper-growth scaling high-tech companies.
• High school diploma or equivalent.

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