HRAdmin Coordinator (Human Resources)

Overview

AHI Facility Services strives to provide cost-effective world class integrated facility services to commercial building owners and/or managers nationwide while simultaneously providing their employees tenants and visitors a clean environment in which to work office and visit.
AHI Facility Services se esfuerza por brindar servicios de instalaciones integrados de clase mundial a propietarios de edificios comerciales y / o gerentes a nivel nacional al mismo tiempo que provee a sus empleados inquilinos y visitantes un ambiente limpio donde trabajar y visitar.

Job Skills / Requirements

Position Summary

The HR / Administrative Coordinator serves as the first point of contact for the office and plays a key role in supporting reception administrative and general office operations. This position is primarily administrative in nature and is responsible for maintaining organization coordination and communication across the office.

In addition the role provides general HR support by assisting employees with basic questions directing them to appropriate resources and supporting HR processes under the guidance of the HR team. This position does not make independent HR decisions.

Supervisory Responsibilities

Reception & Administrative Duties (Primary Focus)

• Serve as the primary point of contact for the reception area greeting employees visitors and vendors
• Answer screen and route incoming phone calls and in-person inquiries
• Manage office operations including office supply orders conference room scheduling and shared calendars
• Maintain organized electronic and physical filing systems (HR Payroll Safety IT Operations)
• Prepare track and distribute forms reports and internal communications
• Coordinate meetings interviews trainings and company events
• Assist with data entry spreadsheets trackers and reports (Excel SharePoint OneDrive)
• Support onboarding logistics including badges uniforms equipment requests and system access forms
• Ensure accuracy consistency and confidentiality of all documentation
• Provide administrative support to leadership and department managers as assigned

Human Resources Support (General Knowledge)

• Serve as a front-line resource to answer general HR questions via phone or in person and direct employees to the appropriate HR team member or resource
• Assist with new-hire onboarding paperwork and orientation coordination
• Maintain and update employee records in HR systems
• Distribute HR policies forms and communications to employees
• Track acknowledgments signatures and required documentation
• Provide basic benefits enrollment support by collecting and forwarding information (no advising)
• Assist with offboarding administration including termination checklists and document collection
• Escalate employee relations compliance or sensitive matters to HR leadership

Qualifications

• High school diploma required; Associates degree preferred
• Minimum of 2 years of experience in an administrative office coordinator or HR support role
• Strong organizational and time-management skills with attention to detail
• Proficiency in Microsoft Office (Outlook Word Excel) and document management systems
• Ability to handle confidential information with professionalism and discretion
• Strong written and verbal communication skills
• Bilingual (English/Spanish)

Skills & Competencies

• Office and administrative coordination
• Reception and front-line employee support
• Documentation and records management
• Professional communication and customer service
• Confidentiality and discretion
• Basic HR knowledge and terminology
• Ability to follow established processes
• Team-oriented and service-driven mindset

Physical Demands

• Ability to sit for extended periods while working at a desk and using a computer
• Ability to stand and walk periodically throughout the workday to support reception and office needs
• Frequent use of hands and fingers to operate office equipment including computers phones printers and copiers
• Ability to communicate effectively in person and over the phone
• Ability to lift carry push or pull office supplies and materials weighing up to 20 pounds on an occasional basis
• Visual acuity sufficient to read documents computer screens and written communications

Additional Information / Benefits

Benefits: Medical Insurance Dental Insurance Vision Insurance Paid Vacation Paid Holidays