Building Services, Events, & Programs GSA

Salary/Position Classification

• $1888.89/month for a masters student or $2388.80/month for a doctoral student monthly Non-Exempt (Eligible for overtime)
• 20 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

The School of Graduate Studies is offering a half-time (20 hours per week) Graduate Student Assistant (GSA) position to support building services events and programs at the Gershman Graduate Center. The position may begin as early as March 16 and will continue through the remainder of the spring semester with the possibility of renewal for the academic year.

Duties & Responsibilities

Building & Information Services

• Provide building coverage and monitor service safety and security of the Gershman Graduate Center by walking rounds completing opening/closing procedures responding to issues questions and completing reports.
• Responsible for building event set-ups/tear downs and assisting with technical requirements furniture and equipment.
• Maintain coffee machine and keep a clean and neat appearance of lounge meeting rooms hallways and storage areas.
• Maintain a welcoming front-line presence for guests of the Gershman Graduate Center by responding to questions in person by phone or via email.
• Maintain knowledge of Graduate School website campus services and resources to serve as the primary receptionist for incoming questions from graduate students and other guests.
• Maintain knowledge of building event and reservation policies and communicates to guests as needed. Hosts tours of the Gershman Graduate Center.
• Execute emergency procedures (such as building evacuations and medical emergencies).

Programs and Event Support

• Provide daily administrative assistance and event day support for graduate activities coordinated by the School of Graduate Studies.
• Track and organize data for all event and programming activities including participation rates reports and assessments; Develop surveys and generate reports using Qualtrics Sign Up Genius and Learning Stream.
• Update the Graduate School Blackboard account and Learning Stream registration system; Assist with Mazevo reservation system and virtual program portals.
• Provide Zoom calendaring and basic photography and video editing support for graduate school activities.
• Facilitate and host workshops and peer events when assigned in coordination with Graduate School staff.
• Assist with planning facilitating and executing graduate-related events and activities and ongoing communication and promotion plans. Other duties as assigned.

Required Competencies

• Strong oral written and interpersonal communication skills
• Highly organized with strong attention to detail
• Team-oriented with collaborative experience
• Able to work independently and manage time effectively
• Adaptable to changing environments
• Proficient in Microsoft Word and Excel
• The candidate will need the availability to work a minimum of four-hour blocks of time in the morning or afternoon (8-4:30pm Monday-Friday). Occasional evening hours may arise. Willingness to adjust schedule to meet building needs or to work major graduate school events is critical to this position. Schedule of hours is based on building and staffing needs and event support.

Minimum Requirements

• Must be a current UND graduate student
• Bachelors degree or graduate enrollment in business marketing arts humanities social sciences degrees or related programs.
• Eligible for a graduate assistantship (in good academic standing and enrolled in 6 credits or more)
• Successful completion of a Criminal History Background Check

In compliance with federal law all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• At least one year experience providing customer service in a professional setting
• Experience providing detailed administrative support
• Experience with audio/visual equipment
• Experience with marketing and promotions
• Experience with photography
• Experience with Adobe Creative Cloud applications

To Apply

• Cover letter
• Resume
• The names and contact information of three references (must include at least one supervisor and one faculty member).
• Schedule of all availability