Research Coordinator 3

Job Description

Position Purpose:

About the Institute for Protein Design
The IPD drives innovation in protein science to address critical challenges in medicine technology and sustainability. Based in the Department of Biochemistry at the UW School of Medicine the Institute was founded in 2012 by HHMI Investigator and UW Medicine biochemistry professor David Baker who was awarded the 2024 Nobel Prize in Chemistry for computational protein design. Today the IPD comprises over 260 members and contains four faculty labs (Baker Bhardwaj DiMaio King) specialized core research teams an experienced operations team and a translational research program that has produced 11 spinout companies to date. Located within one of the largest and most innovative public research universities the IPD is the worlds leading protein design center and a destination for scientists eager to join the protein design revolution. IPD researchers are pioneering artificial intelligence (AI) tools for biomolecular design and applying them to create new medicines vaccines nanomaterials enzymes and more. The Institute is supported by diversified sources of funding including grants from private foundations federal and industry sponsored research grants philanthropic gifts and the State of Washington. Learn more at .

As a Project Manager at the Institute for Protein Design (IPD) you will oversee the execution and coordination of complex multi-stakeholder research projects supported by federal grants philanthropic funding and corporate-sponsored research agreements. Working closely with research personnel including faculty investigators graduate students postdoctoral scholars and research staff the Project Manager ensures that projects are delivered on time within scope and in compliance with sponsor requirements.

The Project Management team at the IPD enables investigators to focus on scientific progress while ensuring accountability transparency and effective stewardship of sponsored research. This role focuses primarily on the execution coordination and reporting of active programs (postaward) while also supporting select preaward activities such as supporting the preparation and review of statements of work (SOWs) budgets and timelines for projects prior to award finalization. The Project Manager will work closely with the IPD Grants Team and Finance Team to ensure projects are delivered within budget and in compliance with sponsor requirements. The Project Management team contributes to building new project management tools and methodologies to support research program initiatives across the IPD. This position will report to the IPDs Director of Translational Research.

Position Complexities:

The Project Manager is responsible for reviewing project plans with scientists tracking milestones and budgets managing timelines and risks and facilitating communication among internal and external stakeholders including industry sponsors and granting agencies. As such familiarity with computational protein design is a plus; however we also value a scientific curiosity and willingness to learn the primary aspects of the IPDs work and associated application verticals. Equally necessary are strong organizational skills and a comfort communicating with scientists to keep work on track and in line with sponsor requirements.

Position Dimensions and Impact to the University:

Project Managers at the Institute for Protein Design (IPD) work in close partnership with IPD scientists to advance cutting-edge research across multiple scientific verticals by proactively managing the operational and administrative aspects of complex projects. By taking ownership of planning and coordination activities Project Managers enable investigators to focus on scientific discovery while ensuring that project commitments milestones and sponsor requirements are met. IPD Project Managers also serve as key liaisons between IPD scientists and external stakeholders including federal agencies philanthropic funders and corporate sponsors. They support and mentor investigators in effective project communication helping to translate scientific progress into clear timely updates aligned with sponsor expectations and relationship goals. Through this combination of hands-on project organization stakeholder engagement and scientist support Project Managers play an essential role in sustaining strong sponsor relationships while accelerating IPDs research mission.

Duties and Responsibilities:

Project management of high-priority projects (80%)
Oversee the development and execution of research projects at the IPD.
Collaborate with cross-functional teams including: IPD member lab scientists IPD Core R&D labs (staff scientists) IPD translational teams and IPD administrative and operations teams (e.g. Grants Team Finance Team) to drive progress and success of each program and project.
Monitor track and communicate project progress via clear timelines deliverables and milestones. Build in risk mitigation plans as needed.
Alongside the IPD Finance team set and monitor project budgets and personnel. This may include regular meetings to ensure budget expenses are as expected. This may also include reviewing which trainees are assigned to each project alongside the PM team Finance team and IPD leadership.
Work with project teams to develop research execution strategies and troubleshoot issues as they arise.
Communicate project requirements including reporting requirements to scientific teams and ensure they are prepared to meet sponsor expectations.
Communicate project updates and progress (often through timelines and Gantt charts) key scientific deliverables and milestones and other relevant information to all key stakeholders including external stakeholders.
Coordinate execution of required agreements and contracts with external stakeholders (e.g. sponsors collaborators CROs vendors etc.).
Be the main point of contact between internal research team and external collaborators for any non-scientific matters.
This role may assign action items to research team members or outside collaborators to move projects forward.

Meetings and documentation (20%)
Schedule and run relevant meetings integral to program/project progress building agendas drafting minutes and tracking important action items.
In collaboration with research teams build written materials such as statements of work data slides and more.
In collaboration with the IPD Finance team prepare fiscal reports.
Prepare written technical and fiscal reports for sponsors as needed.

Requirements:

Bachelors Degree in Biology Immunology Bioengineering etc. and 4 years of relevant experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Additional Requirements:

• A collaborative leader with strong communication skills; able to navigate challenging group dynamics with consensus-building skills and to work effectively across scientific technical and business interfaces.
• Strong organizational skills and attention to detail with an understanding that communication and transparency are critical to achieving success.
• Ability to work on and track multiple tasks in parallel maintaining progress and quality.
• Proficient in the use of or ability to quickly learn project management collaboration management and efficiency software tools and best practices (e.g. SharePoint Google Drive Teams Smartsheet).
  

Desire:

• Masters or PhD degree preferred. Individuals with a Masters or PhD in a relevant field looking to grow into project management are encouraged to apply.
• Proven ability to coordinate crossfunctional scientific teams and external partners synthesize technical information and communicate clearly to diverse stakeholders.
• Demonstrated experience with postaward management: integrated planning sponsor reporting milestone delivery budget tracking and risk management.
• Able to set expectations (vertically and horizontally) and hold individuals and teams accountable.
• Project Management Professional (PMP) certification or equivalent.
• 4 years of project/program management in research biotech/pharma academic research/medical centers or related environments.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.