Logistics Conference Manager

As a Logistics Conference Manager you will be responsible for planning and delivering world-class C-level conferences across theEMEAregion. You will be expected to successfully manage venue sourcing and selection budget forecasting calendar management staff scheduling onsite execution process improvement project management stakeholder relationships and team travel. As a member of the Gartner C-level Communities Logistics Team you will have a focus on team collaboration to create exceptional customer experiences for every attendee sponsor and associate attending our events.

What you will do:

• Communication and collaboration across event teams to ensure seamless delivery of world-class events
• Review approve and sign Inner Circle Dinner contracts at a value up to $25k
• Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
• Plan and execute Executive Summits and Inner Circle Dinners
• Established as regional expert and be a trusted partner by providing feedback communicate challenges & opportunities innovate to scale and maintain strong relationships with key stakeholders
• Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
• Manage supplier set up and facilitate payments within our internal systems
• Financial management: including monthly regional forecast reports negotiations accurate and timely event budget forecasts strategic spending decisions escalations for spending approvals and provide guidance to the team
• Demonstrate a proficient understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead
• Frequent review and management of team process documents trainings change requests and communications
• Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
• Identify gaps in process communication partnerships and deliverables to continuously make improvements where they will add value
• Assist with the production of Gartner C-Level Communities company events
• Support Gartner Destinations Conferences as needed
• Support on special projects as needed
• Plan and deliver C-level Communities Global Executive programs launch programs and international programs as needed
• New hire recruitment new hire onboarding and associate training at Sr Planner and Planner level as needed

What you will need:

• Bachelors degree with focus on events and/or marketing preferred but not required
• 4-6 years of event experience
• Proven budget experience project management and strategic planning
• Strategic and creative thinker with the ability to develop and deliver clear and concise briefs
• Knowledge of virtual event delivery platforms - Webex and MS Teams host role screen sharing breakout feature and troubleshooting
• Knowledge of hotel travel and meeting planning business is required particularly in terms of normal service expectations
• Understanding of event logistics and technical production
• Ideally someone with varied event experience as the role will involve every element of event planning
• Proven financial management abilities
• Vendor management
• Attention to detail
• Highly organized
• Strong written and verbal communication skills
• Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
• Strategic and client focused with great costumer service skills
• Proven success working in a collaborative environment
• Solution oriented with a high sense of urgency
• Ability to build and maintain relationships with a high degree of professionalism
• Maintain composure in a fast-paced environment
• Ability to innovate and come up with new ideas that will help us to continually improve our events
• Someone who can run with a brief and bring ideas back to the table
• Ability to work as part of a team but also work on events individually
• Proficiency in the MS Office suite including Word Excel and Power Point
• Travel 8-12 times per year (up to 3-6 days per trip)

Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective business and technology insights helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our vast virtually untapped market potential offers limitless opportunities opportunities that may not even exist right now for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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