Scheduling Coordinator

Job Description

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

Manage all vacant schedules due to employee absences including unplanned absences vacation requests LOAs and termination.

Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.

Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.

Assists with leave administration activities including completing forms challenging claims and liaising with WCB.

Assist with new resident administration processes such as entering residents into PCC creating clinical charts liaising with families and community.

Order receive distribute and store nursing supplies.

Investigate Health and Safety incidents and administer incident reports.

Conduct Joint Health and Safety meetings record and post meeting minutes and track corrective actions to closure.

Provides administrative coordination and communication support to Operations Manager and other LTC facility leadership as required.

Acts as a strategic resource and/or member of the bargaining committee representing the employer

Member of the labour management committee representing the employer

Time Type

Compensation Details

At Extendicarewevespent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare you become part of a compassionate mission-driven team committed to creating a safe supportive and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills experience education and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer acomprehensive suite of benefitsdesigned to support your health financial well-being and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We mayuse artificial intelligence (AI) toolsto support certain stages of the recruitment process such as reviewing applications analyzing resumes or assessing candidate responses. These tools assist our recruitment team butdo notreplace human judgment every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. Ifyou wouldlike more information about how your data is processed please contact us.

Extendicare is committed to fostering an accessible inclusive and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.