Assistant Dean for Administrative Operations Mellon College of Science

Carnegie Mellon University is a private global research university that stands among the worlds most renowned education institutions. With ground-breaking brain science path-breaking performances creative start-ups big data big ambitions hands-on learning and a whole lot of robots CMU doesnt imagine the future we invent it. If youre passionate about joining a community that challenges the curious to deliver work that matters your journey starts here!

The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields including polymer science cosmology mathematical finance and neuroscience.

MCS is seeking an Assistant Dean for Administrative Operations reporting to the Dean of the Mellon College of Science to be responsible for the operational and administrative functions of the College including human resources (for staff and student employees) building operations compliance and organizational effectiveness. This position ensures the Colleges operational processes are efficient effective and aligned with university policies and serves as a liaison between College leadership and university administrative offices.

Core Responsibilities:

50% Organizational Leadership

• Oversee daily operations of the College including administrative workflows staffing and organizational structure.
• Collaborate with school HR Business Partner to implement approved workforce processes support personnel actions and to facilitate collaboration with school leadership while working closely with the Associate Dean for Finance to manage costs.
• Provide collegiate-level support by partnering with the Office of Human Resources to include College HR Business Partner and Recruiter on processes and requirements involving staff and student employees including hiring onboarding offboarding role transitions professional development performance management processes and compensation while supporting the development and maintenance of job descriptions onboarding materials and staff experience practices to attract recruit and retain exceptional talent.
• Work with Department Heads and the Associate Dean for Finance to manage faculty hiring ensuring offers comply with college and university policies and available resources.
• Act as the Colleges approver for Workday transactions and related administrative processes.

30% Administrative Operations

• Serve as the primary College contact for facilities security environmental health and safety and building operations (including specialized research facilities).
• Provide oversight to and collaborate with the IT Director to leverage systems and data in support of operational improvements.
• Oversee facilities renovations and maintenance projects in collaboration with Senior Building and Facilities Manager CDFD and the Associate Dean for Finance.
• Develop operational strategies to improve efficiency consistency and effectiveness across the College.
• Ensure compliance with university policies internal procedures and external regulations.

20% Collaboration and Special Projects

• Serve as liaison to central university offices and committees on operational matters.
• Promote the Colleges mission and strategic initiatives internally and externally.
• Represents the college at university meetings of the Administrative Leadership Group (ALG) HR Ambassadors and similar bodies.
• Lead special administrative initiatives and cross-functional projects aligned with school and university priorities as assigned.

Adaptability excellence and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Bachelors degree required; Masters degree in business administration or related field preferred.
• Minimum of ten years of relevant experience with at least five years in operational leadership; higher education experience preferred.
• Strong knowledge of administrative operations HR practices and compliance regulations.
• Excellent organizational leadership and communication skills; ability to manage multiple priorities and meet deadlines.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Direction: Works independently with regular meetings with the Dean.

Decision Making: Manages operational responsibilities independently referring only unique or complex issues to the Dean.

Supervisory Responsibility: Oversees professional and support staff providing guidance mentoring and performance management.

Working Conditions: Ability to work under pressure maintain confidentiality and operate within specialized research facilities as needed.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

Location

Job Function

Position Type

Full Time/Part time

Pay Basis

More Information: