Business Unit Administrator

ALL4 is seeking a Business Unit Administrator to support our Philadelphia business unit working out of our Philadelphia Center City Office located in Philadelphia PA. An ALL4 Business Unit Administrator is an administrative support professional who performs a variety of tasks to help the organizations operations run efficiently. A Business Unit Administrators primary responsibility is to proactively support the general day-to-day operations of their assigned office(s). This includes serving as the primary administrative resource to the Office Leader providing administrative support to employees maintaining an organized office and identifying opportunities to improve company procedures and create efficiencies. The secondary responsibility is to support the Business Administration Manager with key corporate operational duties. The Business Unit Administrator is an organized self-motivated coachable individual with excellent organizational communication and problem-solving skills. This individual will join an office of environmental professionals in addition to a team of administrative professionals located throughout the various ALL4 offices. Please note that this role requires an in-office presence in our Kimberton PA location at least once biweekly.

• Serve as a key employee resource and provide general administrative support including but not limited to organizing office operations and procedures scheduling/planning events preparing materials for meetings providing data reports coordinating company lunches and processing mail/shipments.
• Facilitate conference registrations employee travel arrangements building maintenance requests client gift requests and file administration.
• Understand and lead specific corporate processes with the support of the Business Administration Manager (e.g. State Business License Registrations Professional Insurance Renewals Lease Renewals Safety Program support etc.).
• Train others on efficient use of software/programs including but not limited to Microsoft Word Excel and Outlook; develop and lead associated training sessions.
• Provide billable support to local project teams for client deliverables including data entry formatting printing shipping meetings travel and document management needs while meeting personal utilization targets.
• Operate within ALL4s project management/accounting system by performing tasks such as entering data responding to inquiries and generating reports.
• Manage office organization and upkeep including optimizing office layout furniture office supplies vendor services and ensuring common-area tidiness.
• Act as the event planning and cultural liaison creating a positive employee and visitor experience.
• Assist in the recruiting and onboarding process for new hires.
• Serve as secondary administrative assistant for other office(s) and/or primary administrative support for offices without on-site administrative personnel.
• Perform other related duties as assigned by management.

Business Unit Administrator Qualifications

• High school diploma or equivalent.
• Two years of experience as an administrative/office assistant office manager or similar role.
• Proficient in Microsoft Office Programs (Word Excel Outlook) and Adobe Pro with the ability to train others on efficient use of these programs; for example: creating an automated table of contents and using text styles in Word; working with formulas and filtering data in Excel; scheduling meetings and utilizing task manager in Outlook; and merging PDFs and adding page numbers in Adobe Pro.
• Experience with Deltek and/or Concur preferred.
• Current drivers license and reliable transportation for performing basic errands.
• Strong organizational time management and planning skills.
• Ability to meet deadlines by independently managing priorities and workflows.
• Creative thinking with sound problem-solving skills and the ability to execute improvements.
• Excellent written and verbal communication and interpersonal skills.
• Acute attention to detail.
• Versatility flexibility and a willingness to manage changing priorities with enthusiasm.
• Commitment to excellence and ALL4s core values; openness to change personal growth and coaching.

About ALL4

ALL4 is a leading provider of strategic consulting services helping organizations navigate complex Environmental Health and Safety challenges across a broad range of heavily regulated industries including pulp and paper food and beverage consumer products cement chemical/pharmaceutical transportation waste management power oil and gas and automotive.

Our areas of expertise encompass air quality chemical reporting and management digital solutions sustainability investigation and remediation occupational health and safety waste management and water quality. With offices and remote experts across the U.S. Canada Mexico Spain Chile and Brazil ALL4 brings a robust North American presence and a growing international footprintpositioning us to support clients seamlessly and effectively around the world.

ALL4 operates from key offices in the metropolitan areas of Philadelphia PA (headquarters); Rancho Cucamonga CA; San Juan Capistrano CA; Atlanta GA; Lexington KY; Louisville KY; Raleigh NC; Houston TX; Bellingham WA; Washington D.C. Boston MA; and Madrid Spain. ALL4 has consistently earned recognition as a Best Place to Work both regionally and nationally reflecting its growth in personnel culture and environmental impact. Notable honors include:

• Verdantix Green Quadrant for service providers Innovator Status
• Inc. 5000 Fastest Growing Companies
• ENR Top 200 Environmental Firms
• Zweig Hot Firm Fastest Growing Firms
• Best Companies Group

ALL4 is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race color religion sex sexual orientation gender identity age national origin veteran status disability status or any other applicable characteristics protected by law. All employment is decided based on qualifications merit and business need.