Attendance & Pastoral Administrator – Secondary School – Sheffield

A large and well-structured 1116 secondary school in Sheffield is seeking a diligent and compassionate Attendance & Pastoral Administrator to join its established pastoral team. The school has a strong reputation locally for improved outcomes consistent behaviour systems and a clear focus on student wellbeing.

Attendance and pastoral systems are central to the schools improvement journey and this role sits at the intersection of data accuracy safeguarding and student support.

The Role

As Attendance & Pastoral Administrator you will work closely with the Attendance Lead Heads of Year and Safeguarding Team to ensure accurate record keeping and timely intervention.

Your responsibilities will include:

Monitoring daily attendance using SIMS (or equivalent MIS)
Contacting parents regarding absence and recording reasons accurately
Producing weekly attendance reports for Heads of Year
Supporting early help referrals and safeguarding documentation
Coordinating meetings with parents and external agencies
Maintaining confidential student records in line with GDPR
Assisting with penalty notice and local authority correspondence

You will play a proactive role in identifying attendance patterns and supporting early intervention strategies.

The School Environment

This Sheffield secondary operates with clear routines and structured pastoral systems. The behaviour policy is consistently applied allowing administrative staff to work in a calm and purposeful environment.

The pastoral team is experienced and collaborative and the safeguarding culture is robust and well-embedded. The school building includes a dedicated pastoral hub where attendance and welfare teams are based ensuring strong communication and oversight.

Leadership is visible and supportive with clear operational processes in place.

Who Were Looking For

The ideal candidate will:

Have previous school attendance or administrative experience
Be confident using SIMS Arbor or similar MIS systems
Possess strong organisational and communication skills
Be able to handle sensitive information professionally
Demonstrate resilience and a solution-focused approach

Experience within a secondary school environment would be advantageous.

Whats On Offer

Competitive salary aligned with experience
Term-time working arrangement
Clear systems and structured pastoral framework
Supportive leadership and collaborative staff culture
Opportunity to make a measurable impact on student outcomes

This is an excellent opportunity for an experienced school administrator who wants to work in a role that directly supports student engagement and wellbeing within a respected Sheffield secondary school.