Administrative Specialist III Research Hub

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Administrative Specialist III -Research Hub
Classification Minimum Requirements:	Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
Job Description:	Administrative Serve as a key liaison between faculty division administrators and central DOM HR regarding recruitment hiring salary considerations and onboarding procedures. Manage and lead complex human resources processes for faculty TEAMS and OPS recruitment within the Research Hub ensuring documentation accuracy and compliance with UF COM and DOM HR policies. Oversee preparation review and submission of Requests to Recruit/Hire Personnel Transaction Forms (PTFs) job descriptions and recruitment materials. Handle confidential and non-routine administrative tasks with discretion; maintain confidentiality of sensitive information. Facilitate onboarding and orientation of new research faculty and staff coordinating across divisions and supporting a compliant transition process. Interpret and apply university state and federal HR policies procedures and regulations; ensure departmental compliance and consistency of practices across research units. Process Improvement and Standards Development Develop update and disseminate standardized operational templates mentor structures and organizational guidance for use across DOM labs. Identify and resolve discrepancies between internal DOM processes and external protocols recommending improvements that enhance operational efficiency. Support annual evaluation processes for Hub members by compiling summarizing and distributing required data and documentation. Procurement and Asset Tracking Serve as a central resource for major equipment and software procurements including risk assessment coordination approval facilitation and maintenance agreement arrangements. Maintain accurate records of large equipment and software purchases as well as shared laboratory assets and responsible contacts. Support lab transitions relocations and facility coordination activities to ensure proper documentation tracking and policy compliance. Communications and Reporting Serve as a point of contact for internal and external communications concerning research support activities and processes. Prepare reports presentations and administrative summaries for leadership faculty and key stakeholders. Maintain and update Research Hub resources websites SharePoint content contact lists and document archives. Special Projects and Other Duties Participate in special administrative projects inter-departmental initiatives and committees that advance the mission of the Research Hub. Perform additional duties as assigned by the Research Hub Director or Administrator.
Expected Salary:	$61000 - 70000/annually
Required Qualifications:	Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
Preferred:	Experience in a university or higher education setting. Ability to design and implement standards and guidance documents and proven record implementing process improvement. Ability to establish and maintain effective working relationships with others. Ability to work independently plan organize and coordinate work assignments. Must be able to handle the pressures of a high-volume multi-faceted job assignment where excellent customer service attention to detail accuracy and timeliness are critical. Ability to communicate effectively both verbally and in writing. Proficiency in Word Excel PowerPoint and Outlook. Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. This position is time-limited. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Administrative Specialist III -Research HubClassification Minimum Requirements:Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.Job Description:Administrative Serve as a key liaison between faculty division adminis...

Classification Title:	Administrative Specialist III -Research Hub
Classification Minimum Requirements:	Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
Job Description:	Administrative Serve as a key liaison between faculty division administrators and central DOM HR regarding recruitment hiring salary considerations and onboarding procedures. Manage and lead complex human resources processes for faculty TEAMS and OPS recruitment within the Research Hub ensuring documentation accuracy and compliance with UF COM and DOM HR policies. Oversee preparation review and submission of Requests to Recruit/Hire Personnel Transaction Forms (PTFs) job descriptions and recruitment materials. Handle confidential and non-routine administrative tasks with discretion; maintain confidentiality of sensitive information. Facilitate onboarding and orientation of new research faculty and staff coordinating across divisions and supporting a compliant transition process. Interpret and apply university state and federal HR policies procedures and regulations; ensure departmental compliance and consistency of practices across research units. Process Improvement and Standards Development Develop update and disseminate standardized operational templates mentor structures and organizational guidance for use across DOM labs. Identify and resolve discrepancies between internal DOM processes and external protocols recommending improvements that enhance operational efficiency. Support annual evaluation processes for Hub members by compiling summarizing and distributing required data and documentation. Procurement and Asset Tracking Serve as a central resource for major equipment and software procurements including risk assessment coordination approval facilitation and maintenance agreement arrangements. Maintain accurate records of large equipment and software purchases as well as shared laboratory assets and responsible contacts. Support lab transitions relocations and facility coordination activities to ensure proper documentation tracking and policy compliance. Communications and Reporting Serve as a point of contact for internal and external communications concerning research support activities and processes. Prepare reports presentations and administrative summaries for leadership faculty and key stakeholders. Maintain and update Research Hub resources websites SharePoint content contact lists and document archives. Special Projects and Other Duties Participate in special administrative projects inter-departmental initiatives and committees that advance the mission of the Research Hub. Perform additional duties as assigned by the Research Hub Director or Administrator.
Expected Salary:	$61000 - 70000/annually
Required Qualifications:	Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
Preferred:	Experience in a university or higher education setting. Ability to design and implement standards and guidance documents and proven record implementing process improvement. Ability to establish and maintain effective working relationships with others. Ability to work independently plan organize and coordinate work assignments. Must be able to handle the pressures of a high-volume multi-faceted job assignment where excellent customer service attention to detail accuracy and timeliness are critical. Ability to communicate effectively both verbally and in writing. Proficiency in Word Excel PowerPoint and Outlook. Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. This position is time-limited. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No