Operations Assistant, ENR & Infra Asia

Key responsibilities :

The Operations Assistant/Executive will support the Operations Director and ENR and Infra sector in daytoday operational coordination project administration business process compliance and business development activities.

Project support management

• Set up project folders for new commissions and manage access for appointed team members.
• Handle project team travel arrangements including airfare hotel and visa requirements.
• Create finance job numbers and update job status regularly in the system.
• Compile project team timesheets and coordinate client approval.
• Prepare monthly invoices in line with company cutoff dates.
• Submit invoices to clients track payment status and monitor outstanding debts.
• Support staff project expense claims and prepare for client and director approval.
• Provide support to local management and colleagues on Risk Management related matters; monitoring and following up on compliance and attending RM representative trainings.
• Assist the compliance with Commission Delivery Application (CDA) attend trainings and provide troubleshooting/support to local management and colleagues.
• Support and prioritise multiple tasks efficiently to meet operational deadlines.

Business Generation & Marketing Support

• Prepare and update marketing materials including presentations case studies brochures and capability statements.
• Maintain and update inhouse marketing databases opportunity pipelines and client satisfaction records.
• Support the Bid Team in preparing proposals submissions and tender documents.
• Format resumes into company templates and ensure staff CVs updated for bidding purposes.
• Maintain and update the internal resource database.
• Support supplier portal registrations procurement platforms and prequalification submissions.
• Support market research initiatives to identify opportunities and industry insights.
• Arrange client meetings including scheduling logistics and documentation preparation.

General Operations & Human resources administrative

• Assist the Operations Director with daytoday operational tasks action tracking and followups.
• Provide administrative support on staff onboarding and offboarding process work collaboratively with the Human Resources recruitment and IT teams
• Maintain accurate filing of operational documents project records and compliance documentation.
• General administrative support to the HR and recruitment function as needed.

Qualifications :

Requirements:

• Degree in business management marketing human resources or similar qualifications
• 5 years experience in Business Human Resource and marketing administrative support role
• Proficient with MS office skills
• Proactive ability to work independently and handle multiple tasks with limited supervision
• Good arithmetical and analytical skills to manage and complete daily administrative tasks.
• Good written and oral English skills
• Must be a team player and integrate easily with others at all levels of the organization.
• Good communication facilitation negotiation presentation and analytical skills.

Additional Information :

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Contract