Catering & Events Coordinator Caribe Royale Orlando Hotel

Orlando, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Scope of Position

The Catering & Events Coordinator supports the planning coordination and execution of catered events and special functions to ensure exceptional guest experiences. This role serves as a liaison between clients internal departments and event staff managing event details from initial inquiry through post-event follow-up.

Position Requirements

Professional demeanor appropriate for a resort environment.
Prior experience in Event Management at a resort property preferred.
Proven organizational interpersonal and communication skills.
Knowledge of the catering and events market is a plus.
Detailed-oriented quality and resourceful with excellent verbal and written communication skills.
Effective planning and organizational skills to implement multiple projects and meet deadlines.
Ability to effectively deal with internal and external clients.
Ability to operate a motor vehicle.

Responsibilities

Assist in coordinating catering and event bookings including weddings corporate meetings social events and private functions.
Serve as a point of contact for clients responding to inquiries and providing event information in a timely and professional manner.
Prepare and distribute event orders contracts BEOs (Banquet Event Orders) and invoices.
Coordinate with internal departments such as Culinary Banquets Sales Housekeeping and AV to ensure seamless event execution.
Support site visits tastings and client meetings.
Track event details including guest counts menus timelines room setups and special requests.
Ensure events are executed according to contract specifications and brand/service standards
Assist with on-site event coordination as needed including event setup and breakdown oversight.
Maintain accurate records files and databases related to events and catering activities.
Handle post-event follow-up including billing accuracy and client feedback.
Performs other duties assigned by management.

Education

High School diploma or GED; minimal experience in event management or related professional area.

2-year degree from an accredited university in Hotel and Restaurant Management Hospitality Business Administration or related major; no work experience required.

Skills and Abilities

Effectively adjust to changes in work tasks or environment.
Develop and sustain productive customer relationships; actively seeking information to understand and address customers needs.
Develop creative ideas about products and services.
Identify and understand concerns and opportunities using effective approaches for choosing a course of action or developing solutions.
Experience using computers and software programs such as Microsoft Office (Word Excel and Outlook).

Physical Requirements

Able to work in a fast-paced environment.
Continuously sit at a desk for long periods in front of a computer screen.
Intermittently twist to reach equipment or supplies surrounding the desk.
Use telephone and computer keyboard daily.
Occasionally lift and carry items weighing up to 50 pounds

Required Experience:

Scope of PositionThe Catering & Events Coordinator supports the planning coordination and execution of catered events and special functions to ensure exceptional guest experiences. This role serves as a liaison between clients internal departments and event staff managing event details from initial ...