Job Description Summary

Job Description

Position is responsible for providing general administrative support for GE Aerospace Senior Leaders. The ideal candidate can exercise good judgment in a variety of situations with strong written and verbal communication administrative and organizational skills.

Role Overview:

Assists with calendar management. Able to coordinate daily activities prioritize inquires and requests as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements

Provides a bridge for smooth communication between the leaders office and internal departments; Able to maintain credibility trust and support with senior management.

Coordinate travel arrangements; create travel trip itineraries; arrange for transportation lodging and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports if necessary.

Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities following up appropriately.

Demonstrated ability to be discreet flexible work in a fast-paced environment deal well with ambiguity.

May be required to schedule plan and organize logistical details for in-house and off-site meetings training and events.

Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel on an as needed basis.

Maintain filing and records management systems and other office flow procedures which may be confidential.

Prepare track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints

Helps support community responsibility events/activities.

Able to identify the necessary credentials to ensure proper access to employees both US and Foreign Nationals as well as visitors to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.

Facilities coordination: manage new hire working space office moves update floor plans report building issues and communicate as necessary. Maintain office equipment report any issues or request service to keep equipment operation. Custodian of organization resources.

Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry track and manage highly classified correspondence and facilitate relationships with key stakeholders. Helps keep organization charts phone lists and birthday lists up to date.

Basic Qualifications:

• High school diploma/GED
• Minimum of 5 years experience as an administrator preferably within a large organization. Experience with calendar management and scheduling. Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint Word Excel and Outlook. Able to run reports in Excel Access and other data gathering programs. Input and update data into databases.

Preferred Qualifications:

Self-Starter proactive able to work independently able to maintain confidentiality and handle matters discreetly.

Effective time management and organizational skills; able to balance multiple priorities.

Able to effectively interact and communicate with senior level management corporate contacts and external customers.

Excellent interpersonal verbal and written communications including strong grammatical skills. High attention to detail.

Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines while considering both strategy and efficiency.

Team player with strong interpersonal skills capable of working within a globally diverse team across different time zones and businesses.

Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours including evenings weekends and holidays as needed to support critical business operations meetings or events.

Additional Information