Country Office Administration Support Specialist

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency

Organizational Setting

The Regional Office for the Near East and North Africa (RNE) leads FAOs support to countries in the region in transforming their agrifood systems to achieve the Sustainable Development Goals (SDGs). It identifies regional priorities for food security agriculture and rural development and ensures the planning and implementation of FAOs strategic response in the region through a multidisciplinary approach. It implements approved programmes and projects monitors programme implementation and ensures that they contribute to addressing regional priorities. RNE also advises on the incorporation of regional priorities into the FAO Strategic Framework and Programme of Work and Budget.

Reporting Lines

The Country Office Administration Support will report directly to the Senior Administrative Officer RNE.

Technical Focus

The assignment focuses on providing administrative coordination and support to Subregional Offices (SROs) and Country Offices (COs) in support of programme and project implementation. The incumbent will ensure the timely coordination documentation monitoring and follow-up of administrative processes in line with FAO rules procedures and approved work plans

The incumbent will work as the administrative support to the SROs and COs as part of a multidisciplinary team to manage day-to-day operational work required in line with programme activities. He/she will maintain close coordination with Senior Administrative Officer and RPL and other managers for smooth implementation.

Tasks and responsibilities

Provide advisory support to Subregional and Country Offices on the interpretation and application of FAO administrative financial and operational rules procedures and best practices.
Support the development review and standardization of administrative tools workflows templates and internal guidance to strengthen operational effectiveness across SROs and COs.
Prepare analytical reports dashboards and management briefs on administrative performance delivery status and operational trends to support decision-making.
Ensure timely delivery of the necessary inputs and timely implementation of activities consistent with the planned project work plans detailed field activity plans.
Coordinate administratively with procurement logistics and other relevant units to facilitate information sharing and operational preparedness for emergency response and other activities.
Participate in team planning meetings and provide administrative inputs.
Coordinate with Operations staff and discuss day-to-day operational aspects of emergency response projects and programmes in accordance with the project management cycle in consultation with relevant unit
Support the administrative updating and tracking of progress of the Admin plans on a quarterly basis and follow up on requisition status and timelines with relevant units to support alignment with project work plans.
Regularly monitor and update administration budget expenditures and available resources in consultation with relevant responsible unit
Participate in the administrative activities and report preparation as assigned by the supervisor.
Contribute to the preparation of progress reports and prepare relevant briefings as required.
Support the administrative processing tracking and follow-up of implementation of Letters of Agreements in close coordination with assigned project managers including monitoring timelines for amendments extensions and closure.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

For Consultants:
Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in management business administration accounting or related field; Consultants with a bachelors degree need two additional years of relevant professional experience.
For PSAs:
University degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in management business administration accounting or related field.
At least 5 years of relevant experience in administrative support financial record management or related office administration functions.
Working knowledge of English (Level C).

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture.
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.