Assistant Manager Administration

Bengaluru - India

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

This position combines accounting support procurement actual spend vs PO tracking and operational oversight for the Bangalore Centre including inputs into the seat cost calculation ICPA/IC settlements supporting FBPs on staff costs & oversight for administrative operations for the FSBP (captive). Accountable for ensuring compliance with Indian regulations & policy dealing with the India Finance team (Dentsu PTP & IC Policy Indian Companies Act/IT act GST FEMA) and provides global finance services all accounting data & inputs required to finalise UK801 cost centres partnering with Central Functions Operational Finance teams & FS FBPs reporting to Functional/Business head. Also provides efficient office management shared services for hybrid working and shift systems employee security safety and transport as well as any other requirements to run 24/7 operations. High touch point for Employees and Stakeholders for welfare and travel.

This role reports to the Centre Head/Global Finance Services leadership per Denstu and GCC operating model in Bengaluru.

Job Description:

Key Responsibilities

Oversee day-to-day operations procurement cash flow management accounts payable/receivable general ledger payroll related CTC reimbursements vendor management and financial reporting (monthly/quarterly/annual).
Ensure compliance with Indian statutory requirements (e.g. TDS GST filings ROC compliances transfer pricing forex & any other regulation mandated) as required by India finance auditors/tax consultants.
Handle administrative functions: office operations facility oversight HR support and workspace coordination.
Support FBPs IT Support and Other teams responsible for various global policy compliance on asset management financial reporting budgeting & forecasting and cash management.
Support GCC setup/expansion activities: entity registration regulatory filings inter-company transactions and integration with local and global reporting systems.
Monitor financial performance for overheads actuals budget RF IC and settlements.
Prepare MIS reports and collaborate with India and global teams for consolidated reporting and risk management.
Lead /supervise 1 Member team (admin staff on HR Support and Other Admin Activities) drive process improvements and implement internal controls required for the SOD & Policy control requirements.
Manage cash investment tracking (capex) settlement activities and support audits/tax assessments along with Center head

A. Tracking and Reporting for Center Overhead expenses

Lead accurate and timely extraction of TB details to reconcile vendors and payments. Ensure cost center entity-level reporting (monthly/quarterly/annual) to entity UK 801.
Support any additional detail required in line with India reporting requirements (taxaudit other).
E2E settlements payments and GST (including forex hedging if applicable)
CTC reimbursement related expense management and processing via payroll
Accountable for all inter-company invoice accuracy matching settlement and any other transactions with UK 801 with minimal financial risks.
100% on-time reporting and cost savings through process efficiencies (e.g. 5-10% reduction in operational expenses and seat costs year on year)
No material misstatements in cost plus transaction pricing or under or over recoveries for non staff costs and overheads including Capex.
Ensure full compliance with Indian laws: Companies Act Income Tax GST TDS ROC filings transfer pricing documentation FEMA regulations and other statutory requirements.
Coordinate with RTR India team to handle queries from auditors tax consultants and authorities for timely filings assessments and resolutions; minimize penalties or notices.
Maintain robust internal controls risk management and SOX/compliance frameworks for PTP Vendor and IC areas as required by DOA and SOD India and Global/Central
Drive vendor management cost negotiations and service level agreements to ensure high-quality cost-effective support services.
Manage all upgrades and changes to facilities operating welfare /staff welfare changes rental and any other overhead spend related contracts

B. Process Improvement & Efficiency

Identify and implement automation/digitalization initiatives to streamline finance and admin processes.
Lead or contribute to continuous improvement projects including standardization across global teams and reduction in manual interventions.
Foster a culture of efficiency through training SOP development and performance monitoring.
Target results: Measurable productivity by reducing cycle times and at least 2 improvement projects annually which receive positive feedback on process maturity.

C. Administrative & Operational Management

Oversee day-to-day office operations: facility management vehicle and logistic movements workspace optimization for hybrid and US Shift systems
Manage admin-related HR support (e.g. employee onboarding/offboarding coordination benefits administration) and IT infrastructure coordination.

Requirements

Experience:9 years in administrative roles
Strong communication time management and problem-solving abilities.
Attention to Detail:Ability to manage multiple tasks accurately in a fast-paced environment.
Ability to work with employees across functions and in remote locations
Ability to partner with other departments and interact effectively with employees at all levels of the organization
Proven experience as managing facilities procurement vendor management seat costing travel and logistics and related cost management
Good excel skills other office tools

Location:

Bangalore

Brand:

Bcoe

Time Type:

Full time

Contract Type:

Permanent

Required Experience:

Manager

Job Description:

Key Responsibilities

Oversee day-to-day operations procurement cash flow management accounts payable/receivable general ledger payroll related CTC reimbursements vendor management and financial reporting (monthly/quarterly/annual).
Ensure compliance with Indian statutory requirements (e.g. TDS GST filings ROC compliances transfer pricing forex & any other regulation mandated) as required by India finance auditors/tax consultants.
Handle administrative functions: office operations facility oversight HR support and workspace coordination.
Support FBPs IT Support and Other teams responsible for various global policy compliance on asset management financial reporting budgeting & forecasting and cash management.
Support GCC setup/expansion activities: entity registration regulatory filings inter-company transactions and integration with local and global reporting systems.
Monitor financial performance for overheads actuals budget RF IC and settlements.
Prepare MIS reports and collaborate with India and global teams for consolidated reporting and risk management.
Lead /supervise 1 Member team (admin staff on HR Support and Other Admin Activities) drive process improvements and implement internal controls required for the SOD & Policy control requirements.
Manage cash investment tracking (capex) settlement activities and support audits/tax assessments along with Center head

A. Tracking and Reporting for Center Overhead expenses

Lead accurate and timely extraction of TB details to reconcile vendors and payments. Ensure cost center entity-level reporting (monthly/quarterly/annual) to entity UK 801.
Support any additional detail required in line with India reporting requirements (taxaudit other).
E2E settlements payments and GST (including forex hedging if applicable)
CTC reimbursement related expense management and processing via payroll
Accountable for all inter-company invoice accuracy matching settlement and any other transactions with UK 801 with minimal financial risks.
100% on-time reporting and cost savings through process efficiencies (e.g. 5-10% reduction in operational expenses and seat costs year on year)
No material misstatements in cost plus transaction pricing or under or over recoveries for non staff costs and overheads including Capex.
Ensure full compliance with Indian laws: Companies Act Income Tax GST TDS ROC filings transfer pricing documentation FEMA regulations and other statutory requirements.
Coordinate with RTR India team to handle queries from auditors tax consultants and authorities for timely filings assessments and resolutions; minimize penalties or notices.
Maintain robust internal controls risk management and SOX/compliance frameworks for PTP Vendor and IC areas as required by DOA and SOD India and Global/Central
Drive vendor management cost negotiations and service level agreements to ensure high-quality cost-effective support services.
Manage all upgrades and changes to facilities operating welfare /staff welfare changes rental and any other overhead spend related contracts

B. Process Improvement & Efficiency

Identify and implement automation/digitalization initiatives to streamline finance and admin processes.
Lead or contribute to continuous improvement projects including standardization across global teams and reduction in manual interventions.
Foster a culture of efficiency through training SOP development and performance monitoring.
Target results: Measurable productivity by reducing cycle times and at least 2 improvement projects annually which receive positive feedback on process maturity.

C. Administrative & Operational Management

Oversee day-to-day office operations: facility management vehicle and logistic movements workspace optimization for hybrid and US Shift systems
Manage admin-related HR support (e.g. employee onboarding/offboarding coordination benefits administration) and IT infrastructure coordination.

Requirements

Experience:9 years in administrative roles
Strong communication time management and problem-solving abilities.
Attention to Detail:Ability to manage multiple tasks accurately in a fast-paced environment.
Ability to work with employees across functions and in remote locations
Ability to partner with other departments and interact effectively with employees at all levels of the organization
Proven experience as managing facilities procurement vendor management seat costing travel and logistics and related cost management
Good excel skills other office tools

Location:

Bangalore

Brand:

Bcoe

Time Type:

Full time

Contract Type:

Permanent

Required Experience:

Manager

Key Skills

Administrative Skills
Time Management
Account and Finance Skills
Administration & Operation
Customer Services
Communication
Analysis Skills
Relationship Management
Administration Support
Administrative Services
Client Services
Team Player Spirit
Problem Solving Skills
Administration And Secretarial
Office Management

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About Company

Dentsu

Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in approximately 120 countries.

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