Procurement Specialist I

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

Under the general supervision of the Procurement Director this position is responsible for coordinating activities involved with the procurement of goods and services for university departments and this capacity the Procurement Specialist I assists and advises campus personnel regarding the proper procurement process and mechanism for purchases.

This position will also assist with campus print and is responsible for adhering to the Department of Administration (DOA) regulations for print purchases and includes developing conducting and awarding bids. This position reviews and dispatches purchase orders supports responses to purchasing records requests collects and verifies documentation ensures contract compliance and enters information into purchasing enterprise systems and databases for the institution.

This position is a temporary up to six month appointment with potential to be renewed based on need.

The review of applications starts onMarch 14 2026.Applications received on or beforeMarch 14thareprioritizedand review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources at .

Key Job Responsibilities:

Print Management

• Interpret and keep current on DOA UW System and UWL printing and procurement policies as well as state-negotiated printing contracts.

• Determine the appropriate and most cost-effective method of procurement for printing requests: another state agency state contract local contract or by seeking a competitive bid.

• Compile specifications for print orders using state printing contract operational bulletins price charts and base price book when the procurement method will involve the use of a State of Wisconsin contract.

• Compile specifications and prepare bid documents determine appropriate vendors solicit and review bids and make awards.

• Serve as a liaison between clients and vendors during printing production.

• Negotiate discounts/reprints with vendors for improperly printed or delayed projects.

• Maintain records for all bids and printing orders as required by policy.

Procurement Support and Order Processing

• Review purchase requisitions and determine the appropriate procurement process and procurement authority for each given request utilizing State and UW contracts when appropriate and observing State Statute DOA procurement policy UW System policy and UWL guidelines.

• Prepare purchase requisitions for approval by reviewing and completing submitted requisitions in compliance with UWL UW System and State Bureau of Procurement regulations.

• Advise and educate the campus community on procurement procedures and policy as governed by state law DOA policy UW System policy and UWL guidelines via communication and training.

• Compile specifications prepare and solicit bids for services and commodities under $50000 per simplified bidding guidelines analyze bid results and award contracts.

• Conduct product research provide advice and locate desired products for campus customers.

Other Items

• Year-end processing including the review of encumbrances verification and analysis of purchase and print order balances and the closing or carryover of purchase orders.

• Conduct research and prepare ad hoc reporting as needed.

• Provide feedback and assist with the review and implementation of process improvements.

• Compile and distribute monthly reporting on Catalog purchases

• Other duties as assigned by supervisor.

• Responsibilities/important duties performed in addition to the essential duties of the position.

Department:

Business Services

Compensation:

$43500 / year

Required Qualifications:

• Associates degree from an accredited institution. Demonstrated ability to communicate clearly respectfully and effectively in face-to-face oral written and electronic forms.
• Demonstrated experience in the use of Microsoft Office products (Word Excel and Outlook) and the ability to use web-based communication tools (Microsoft Teams WebEx Zoom etc.).
• Work experience providing excellent customer service.
• Ability to work in a dynamic and team-centric environment.
• Strong organizational and time management skills.
• Strong attention to detail.
• Ability to interpret policies and regulations.
• Ability to work independently as well as function effectively in a team and with diverse groups.
• Ability to exercise independent judgment in complex and new situations.
• Ability to use discretion and good judgment regarding confidential information.
• Ability to multi-task and manage concurrent projects while meeting strict deadlines.

Preferred Qualifications:

• Bachelors degree from an accredited institution.
• One year of purchasing work experience.
• Work experience in a higher education setting.
• Knowledge or experience with Perceptive Content Qualtrics Visio and SharePoint.

How to Apply:

Required application documents

Cover letter (that addresses the required and preferred qualifications)

CV/ Resume

Contact Information:

Vered Holl

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed First Review Date. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or contact the University Police Department at 608.785.9000.

INFORMATIONABOUTYOURBENEFITS
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and paid sick days.

• After 5 years of employment you become vested in our retirement system which ensures income post-career.

• Benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.