Administrative Associate 3-Occupational Therapy
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Job Location:
Memphis, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Market Range: 06
Hiring Salary: $19.67/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides administrative/secretarial support to the Department of Occupational Therapy within the College Health Professions which includes administrative fiscal academic and student affairs activities necessary for operation within the department
Responsibilities
- Provides clerical and administrative support to the Department of Occupational Therapy.
- Assists with collating and preparing fieldwork site data and student scores for analysis as required for accreditation purposes.
- Maintains the budget including timely reporting; reconciles department ledgers and grants.
- Organize proofread and edit program materials letters and other correspondence.
- Answers questions regarding due dates and deadlines program objectives clinic information schedule and enrollment information using information from the website program brochures and faculty updates.
- Ensures that all monthly and bi-weekly time is entered and approved before the deadline for each pay period.
- Works with the chair to communicate budget items obtain approvals and signatures and keep track of monthly and annual expenditures.
- Assists with collating information about the fieldwork site for site review; assists with onboarding procedures for students in preparation for fieldwork placements.
- Process payments for clinical faculty in a timely manner.
- Provides administrative support for the admissions process.
- Performs other duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
EDUCATION:High School Diploma or GED. (Bachelors preferred). (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative support or clerical experience; ORAssociates Degree and two (2) years of administrative support or office related experience.
KNOWLEDGE SKILLS AND ABILITIES:
- Strong public relations and interpersonal skills with the ability to communicate effectively (both written and oral) with executives upper administration faculty members vendors employees students and prospective students.
- Ability to gather and document data analyze data draw conclusions from data and present best working practice models for evaluation.
- Ability to coherently present departmental and student data via digital/web and graphic (e.g. power point) mediums to a variety of constituents.
- Ability to take initiative and demonstrate creativity in dealing with difficult circumstances.
- Strong organizational and planning skills to handle multiple time-sensitive responsibilities set priorities independently and meet deadlines.
- Advanced knowledge of and proficiency using Microsoft Office particularly Word PowerPoint and Excel.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.
Required Experience:
IC
Key Skills
- Employee Evaluation
- HIPAA
- Data Collection
- HTTPS
- Physiology Knowledge
- Physio therapy
- Computer Literacy
- Patient Assessment
- Pediatrics Experience
- Home Care
- Critical Care Experience
- Patient Service Experience
About Company
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