Event Specialist (Contract)

About AlayaCare

At AlayaCare were more than a fast-growing SaaS company were a caring driven team working to transform home healthcare. Our cloud-based platform empowers care providers around the world to deliver better outcomes for their clients and communities.

With 550 employees across Canada the US Australia and Brazil were united by a shared mission and a culture grounded in transparency growth and human connection. Whether youre early in your career or a seasoned expert AlayaCare is a place to grow your impact your skills and your career alongside people who want you to succeed.

About the Role

This is a temporary full-time role (6-8 months March-October 2026) and is ideal for someone who thrives in fast-paced environments and enjoys bringing events to life.

The Event Specialist plays a hands-on role in planning coordinating and executing a wide range of virtual and in-person events with a strong focus on third-party trade shows and conferences. This role is designed to support AlayaCares busiest event season making it a great opportunity for someone who thrives in fast-paced environments and wants to play a key role in delivering high-impact Event Specialist will support third-party events sponsorships and select AlayaCare-hosted experiences that build brand awareness generate leads and engage customers and prospects. The Event Specialist is highly execution-focused managing event logistics coordinating with vendors and internal stakeholders and ensuring seamless on-site and virtual experiences. With a strong attention to detail and a results-oriented mindset this role contributes directly to AlayaCares marketing and revenue goals by delivering high-impact events that reflect the brand and drive meaningful engagement. This role works closely with cross-functional partners across the Revenue team to ensure every event is delivered smoothly on brand and aligned with business objectives.

What Youll Do

• Under the direction of the Director support event planning and execution (virtual and in-person) for national and international trade shows webinars conferences sponsorships AlayaCare hosted events and user conferences. Responsibilities include sourcing venues managing timelines contract negotiations budgeting and internal and external communications.
• Coordinate with vendors and partners to manage and maintain administrative and logistical tasks across multiple concurrent events.
• Track and manage event inventories including swag signage booth assets and marketing collateral ensuring materials are up to date and aligned with brand standards
• Provide on-site event support as needed including site visits setup registration attendee assistance and teardown.
• Collaborate cross-functionally with internal teams (Sales Marketing Customer Success Product) to ensure all event deliverables are completed accurately on time and aligned with event objectives.
• Assist with event enablement including coordinating pre-event briefings event-day support and post-event debriefs and follow-ups.
• Assist with post-event reporting compiling metrics such as registration attendance survey responses and feedback to evaluate success and identify opportunities for improvement.
• Stay abreast of changes and trends within the post-acute health/home care and b2b SaaS industries and support research into new event opportunities and sponsorships
• Maintain current knowledge of relevant laws and regulations related to events permits and safety guidelines.

What You Bring to the Team

• Completion of post-secondary education in a relevant field (Bachelors or College Level) or completion of post-secondary education in an unrelated field coupled with relevant industry experience in corporate events management as detailed below:
  • 2 years of experience in corporate marketing events planning and execution.
  • 1 years of experience in the B2B tech industry.
• Experience planning promoting and executing virtual and in-person events.
• Strong project and time management skills with the ability to manage multiple concurrent deadlines.
• Strong attention to detail and accuracy
• Proven ability to be organized agile and solutions-oriented with a creative approach to problem-solving.
• Self-motivated and able to work both independently and collaboratively with minimal supervision
• Proficiency in HubSpot Zoom Asana and Slack is an asset
• Bilingual (French/English) is an asset
• Willingness to travel within North America (up to 15%) may be required; flexible hours can be required due to the nature of the position including some early mornings evenings and weekends.

Why Join AlayaCare

• Work With Purpose-Help build technology that empowers care providers and improves outcomes for patients and families. Your work will matter to our customers and to the people they serve.
• Grow in a High-Trust Culture-We lead with transparency feedback and positive intent. Youll be supported through mentorship career mobility and our promote-from-within philosophy.
• Balance That Works for You- We value flexibility and well-being from Wellness Fridays to volunteer time off and flexible vacation so you can recharge and show up at your best.
• Benefits That Matter- Equity in a well-funded scaling company; comprehensive health benefits telemedicine and lifestyle spending accounts; parental leave top-up and family support programs.
• Inclusive by Design-We celebrate diverse perspectives and foster belonging through our DEIB initiatives and employee-led events connecting global teams in meaningful ways.

Location and Work Model

This role is based in theGreater Toronto Area. Were a hybrid team with set in-office collaboration days and team members are expected to be at our Toronto office at least two days per week to foster connection innovation and teamwork.