Accounts Receivable Specialist
Share
Job Location:
Independence, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Accounts Receivable Specialist | Branch or Department: Finance |
Reports to: Accounting Manager | Supervises: N/A |
FLSA Status: Overtime Non-exempt | Benefits Classification: Full-time |
Salary/Wage: $23.85 per hour | Work Location: Administrative Headquarters |
Work Schedule: M-F 8:00am - 5:00pm some flexibility required | Hours per Week/Year: 40/2080 |
Revision Date: February 2026 | Anticipated Closing Date: Open until Filled |
At Mid-Continent Public Library we:
Imagine. We inspire innovation through curiosity and exploration.
Try new things. We empower what works and learn from the rest.
Lead the way. We connect people to information ideas and inspiration.
Welcome all. We embrace new perspectives and listen with humility.
Everything we do we do together.
*Applicants are selected for interviews will be required to complete a basic assessment prior to their phone screen.
Position Overview:
The Accounts Receivable Specialist is responsible for processing tracking and reconciling incoming payments in accordance with established accounting principles internal controls and organizational policies. This position performs clerical and accounting support work within clearly defined guidelines to ensure timely deposits and proper recording of revenues.
Essential Functions:
Accounts Receivable Processing
- Processes and records payments including fines tax revenues fees refunds grants contributions and other receivables
- Posts cash check electronic and credit card payments accurately and timely
- Communicates directly and effectively with branch staff regarding missing documentation tardy remittance and problem-solves challenges they may have regarding deposits
- Reviews documentation for accuracy and resolves discrepancies with external departments or customers
- Reconciles revenue with internal and external reports and investigates variances to ensure accuracy
Revenue and Cash Handling
- Receives verifies and accounts for all revenue receipts
- Prepares and processes bank deposits
- Performs weekly and monthly receipt reconciliations
- Complies with Organizations procedures to ensure compliance with internal controls as well as GAAP and GASB standards
- Provides support for internal and external audits
Financial Support
- Assists the Finance Team with assigned accounts receivable and general accounting tasks
- Serves as backup support for accounts payable and other finance functions as needed
- Responds to internal and external inquiries regarding cash receipts and bank deposits
- Identifies and communicates opportunities for process improvement and assists with implementation when applicable
Recordkeeping and Reporting
- Scans files and maintains accounts receivable records and supporting documentation
- Assists internal departments with revenue reports
Non-Essential Functions:
N/A
Education and Experience:
- High School Diploma/HiSet/GED Completion Required
- Associates Degree with Accounting coursework Preferred
- 2 years of clerical bookkeeping or accounts receivable experience using applicable office productivity software in a professional office environment
Knowledge Skills and Abilities:
All successful team members at MCPL should demonstrate:
- Ability to use effective verbal written and discreet communication with management co-workers and the public.
- Ability to work effectively in a team environment.
- Knowledge of department processes and procedures and critical thinking skills to make decisions pertaining to the position.
- Proficiency in providing friendly and solution-oriented customer service attitude and delivery with internal and external customers.
- Fundamental understanding of their own contribution to a welcoming and respectful workplace and library for all.
- Strong ability to follow instructions and work as part of a team.
- Reliable punctual and flexible with scheduling.
- Good communication skills and the ability to stay calm under pressure.
- Ability to work in a fast-paced environment and adapt to changing needs.
Additionally this position requires:
- Job Knowledge
- Intermediate knowledge of accounts receivable processes cash handling sales tax reporting and internal controls
- Ability to understand and apply finance-related procedures and policies
- Attention to detail in revenue tracking and reconciliation
- Technology
- Intermediate knowledge of Microsoft Office 365 applications including Excel Word Outlook and Teams
- Intermediate ability to create and maintain Excel spreadsheets related to receivables and reporting
- Experience working with accounting or financial management systems
- Communication
- Intermediate verbal and written communication skills
- Demonstrates confidentiality and discretion regarding financial and customer information
- Ability to communicate effectively in person by phone virtually and via email
- Financial / Mathematical
- Intermediate knowledge of accounting and bookkeeping principles
- Ability to prepare deposits and maintain accurate financial records
- Strong numerical accuracy and organizational skills
- Teamwork
- Strong collaboration skills within the Finance Team and across departments
- Ability to follow directions from multiple sources while maintaining effective working relationships
- Decision Making
- Demonstrates sound judgment and problem-solving skills
- Ability to prioritize tasks and adjust workflows based on daily demands
- Customer Service
- Professional and collaborative demeanor when interacting with coworkers and the public
- Ability to manage competing deadlines while maintaining accuracy and courtesy
Age Requirement:
- Must be at least 18 years of age
Motor Vehicle Requirement:
- A drivers license and personal vehicle are not required for this position.
If the employee agrees to drive for MCPL business on an irregular basis they must have a valid drivers license and a reliable personal vehicle (mileage reimbursed).
Work Environment
- Works primarily indoors with prolonged periods of sitting at a desk working on a computer and must have a reasonable tolerance for dust mold scents allergens and communicable diseases which enables the employee to handle library materials work in older buildings and interact with coworkers and the public.
Essential physical abilities to be accomplished with or without reasonable accommodation are:
Daily (greater than 50% of the time):
- Sitting
- Standing (up to an hour at a time)
- Walking (even ground)
- Lifting 1-10 pounds
- Using computer data entry tools keyboard mouse touchscreen scanner
- Receiving Communication and Instructions (vision reading hearing)
- Conveying Communication and Instructions (Speaking writing
Frequently (up to 50% of the time)
- Pushing/Pulling up to 10 pounds
Occasionally (approximately 1-2 times a month)
- Bending/Stooping
- Lifting 11-25 pounds
Rarely (1-5 times a year)
- Climbing Stepstool or Ladders
- Lifting over 25 pounds
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.
All applicants will receive consideration for employment and will not be discriminated against based on race color religion sex gender identity sexual orientation national origin age disability protected veteran status or other protected class in accordance with applicable federal state and local laws. Any applicant requiring accommodation should contact the Mid-Continent Public Library Human Resources Department at 816.836.5200.
Applicants will be considered for employment opportunities on the merits of their skills and experience related to the position sought. Employment offers are conditional upon submitting a criminal records check identity verification and national sex offender registry check. Applicants will not be denied employment solely or in part because of a prior conviction unless MCPL determines the conviction is job-related. If a background check yields information that is of concern to MCPL the applicant will be provided with an individualized assessment. The applicant will be given an opportunity to review the background check findings and present information regarding inaccuracy mitigating circumstances and rehabilitation.
Required Experience:
IC
Key Skills
About Company
Mid-Continent Public Library is a consolidated library district and tax-supported political subdivision that serves nearly 800,000 people in the greater Kansas City metro area. The Library is governed by a 12-member Board of Trustees, which includes four representatives from each of t ... View more
