Time Computation Correspondence Specialist Central Administration #01423

Title: Time Computation Correspondence Specialist: Central Administration #01423

State Role Title:Admin and Office Spec III

Hiring Range: $43177 - $61717

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:

Recruitment Type: General Public - G

Job Duties

Centralized management of correspondence for the VADOC to ensure effective thorough and uniform communications.

To analyze incoming correspondence to determine proper routing within the Department scan and enter required information into the correspondence tracking system and ensure that responses are provided by the due date; research and respond to correspondence (postal email or telephone). Appropriately acknowledge and respond to correspondence forwarded by elected officials medical and basic time comp related correspondence as assigned. Contact appropriate departments facilities and other agencies as necessary to provide a response. Responsible for prioritizing workload to ensure timeframes for responding to correspondence are met. All hours worked and leave reports must be completed accurately and on time.

Minimum Qualifications

Experience crafting comprehensive and complex written communications. Experience analyzing and resolving problems with general guidance from supervisor. Demonstrated ability to comprehend and interpret complex laws legal documents and policies. Ability to adapt to changes in procedures policies and systems quickly and the ability to juggle competing demands and priorities daily. Skilled in developing and maintaining effective working relationships with all VADOC departments.

Additional Considerations

Considerable knowledge of the Departments operational practices policies and procedures. Demonstrated knowledge of the Code of Virginia as it pertains to criminal sentencing. Proficient in Windows Office Suite.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

If selected as a finalist with the VADOC candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Drivers License in the performance of official duties such as Corrections Officers Probation Officers Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginias Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed emailed faxed or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps Peace Corps and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone:

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.