HR Assistant
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Job Location:
Charlotte, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
TheHR Assistantprovides hands-on Human Resources and fulllife-cyclerecruiting support for the corporate office. This role supports the full employee lifecycle including recruiting onboarding HRIS data management benefits administration compliance reporting employee engagement and general HR operations.
This position is ideal for a detail-oriented HR professional who enjoys both recruiting execution and HR administration in a fast-paced English and Spanish is strongly preferred.
Key Responsibilities
Employee Records Onboarding & Offboarding
Maintain and update employee records within the HRIS and internal systems in compliance with company policies
Support new-hire onboarding by preparing documentation collecting required forms and entering employee data into the HRIS
Collect and processI-9 documentationand complete E-Verify requirements
Coordinate and conduct new-hire orientations
Support employee offboarding including documentation system updates and coordination with internal teams
Recruiting & Talent Acquisition (FullLife-Cycle)
Manage fulllife-cyclerecruiting for roles across the organization
Post manage and close job openings in the Applicant Tracking System (ATS)
Screen candidates and conduct initial outreach and communication
Schedule interviews and coordinate with hiring managers and internal stakeholders
Manage the interview and offer process to ensure a positive candidate experience
Prepare and send offer letters employment agreements and compensation documentation
Initiate monitor and audit background checks during the offer stage
Promote the ScentAir employer brand through professional and consistent candidate engagement
Maintainaccuraterecruiting data and reporting within the ATS
Benefits Employee Support & Engagement
Assistwith benefits administration including new-hire benefit enrollments and related support
Respondto employee inquiriesregardingHR policies benefits and procedures escalating as appropriate
Coordinate training sessions performance review cycles and employee engagement activities
Support employee engagement initiatives and internal HR programs
Compliance Reporting & HR Operations
Perform HRIS data entry and maintenance including employee status changes
Prepare HR reports andassistwith audits and compliance documentation (OSHA EEO internal audits)
Ensure HR processes align with federal state and company policies
Provide HR data and reports as needed for leadership and business partners
Create andmaintainorganizational charts and HR documentation
Provide general administrative support to the HR team andassistwith special projects as assigned
Qualifications & Skills
13 years of experience in Human Resources HR administration or a related role
Working knowledge of general HR practices processes and compliance requirements
Experience with HR software systems and applicant tracking systems (ADP WFN & JazzHRexperience preferred)
Proficiencyin Microsoft Office (Word Excel Outlook PowerPoint)
Strong interpersonal written and verbal communication skills
Exceptional organizational skills with high attention to detail
Ability to manage confidential information with professionalism and discretion
Ability to multitask and work effectively in a fast-paced environment
Bilingualproficiencyin English and Spanish preferred
What We Offer
Competitive salary starting at $50000 annually
Flexible hybrid work schedule (3 days onsite / 2 days remote)
Collaborative and supportive HR team environment
Exposure to full employee lifecycle HR and recruiting operations
Opportunity for growth within Human Resources and Talent Acquisition
Required Experience:
Junior IC
Key Skills
- Employee Relations
- Microsoft Outlook
- Office Experience
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
- Leadership Experience
About Company
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