Talent Acquisition Coordinator

Banyan Software provides the best permanent home for successful enterprise software companies their employees and customers. We are on a mission to acquire build and grow great enterprise software businesses all over the world that have dominant positions in niche vertical recent years Banyan was named the #1 fastest-growing private software company in the US on the Inc. 5000 and amongst the top 10 fastest-growing companies by the Deloitte Technology Fast 500. Founded in 2016 with a permanent capital base setup to preserve the legacy of founders Banyan focuses on a buy and hold for life strategy for growing software companies that serve specialized vertical markets.

Position Description

Talent Acquisition Coordinator

Toronto - Hybrid

About the Role:

We are looking for a highly organized driven and detail-oriented Talent Acquisition Coordinator to support the full cycle hiring process across our portfolio of companies. While this role anchors operational excellence in recruitment it requires more than coordination were seeking a proactive builder who takes ownership exercises strong judgment and continuously improves processes.

This role is critical in delivering seamless professional and candidate-centric hiring experience from interview scheduling and feedback tracking to offer coordination and pre-onboarding. You will partner closely with recruiters hiring managers and HR teams across geographies ensuring our hiring engine runs smoothly efficiently and with precision.

This is an ideal opportunity for someone who thrives in fast-paced environments enjoys building structure where needed and takes pride in excellence in execution.

The Role:

• Own End-to-End Interview Coordination: Manage scheduling across global time zones with precision ensuring seamless experience for candidates and hiring teams (virtual in-office and open day events).
• Drive Process Discipline: Maintain accurate and real-time updates in the ATS ensure structured feedback collection and uphold documentation standards with strong attention to detail.
• Execute Offer & Pre-Onboarding Activities: Coordinate offer rollouts documentation background verification and reference checks while maintaining confidentiality and professionalism.
• Exercise Strong Judgment: Independently resolve scheduling conflicts prioritize effectively and make sound decisions in dynamic situations while escalating thoughtfully when needed.
• Operate with a Builder Mindset: Identify inefficiencies improve workflows and create scalable coordination processes that strengthen recruitment operations especially in evolving or loosely defined environments.
• Balance Structure with Agility: Bring strong personal organization and process discipline while excelling in unstructured fast-moving environments where processes are still being built.
• Deliver Exceptional Communication: Act as a professional point of contact for candidates and stakeholders demonstrating clarity responsiveness and confidence in both virtual and in-person interactions.
• Demonstrate Ownership & Drive: Take initiative beyond assigned tasks proactively follow up anticipate bottlenecks and ensure hiring processes move forward without delays.

Qualifications for Success:

• 24 years of experience in recruitment coordination HR operations or a similar role (preferably in a multi-business or global environment).
  Highly structured and organized with the ability to create clarity and order in ambiguous or evolving environments.
  Demonstrated strong judgment critical thinking ability and problem-solving capability.
  Self-starter with a doer mindset driven hungry to learn and comfortable taking ownership.
  Ability to build follow and continuously improve structured processes.
  Excellent written and verbal communication skills (virtual and in-person).
  High attention to detail with strong data accuracy and reporting discipline.
  Proficiency in MS Excel Google Suite. Experience using ATS platforms (e.g. Greenhouse Lever or similar) preferred.

Diversity Equity Inclusion & Equal Employment Opportunity at Banyan:

Banyan affirms that inequality is detrimental to our Teams associates our Operating Companies and the communities we serve. Our goal is to impact lasting change through our actions. Together we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic including race color genetic information creed national origin religion sex affectional or sexual orientation gender identity or expression lawful alien status ancestry age marital status or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit qualifications experience ability and job performance.

The expected base salary for this position is: CAD $55000 - $75000 excluding annual bonus and equity (when applicable). Salary is based on several factors including market conditions location and may vary depending on job-related skills and experience.

Diversity Equity Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams associates our Operating Companies and the communities we serve. As a collective our goal is to impact lasting change through our actions. Together we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic including race color genetic information creed national origin religion sex affectional or sexual orientation gender identity or expression lawful alien status ancestry age marital status or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit qualifications experience ability and job performance.

Beware of Recruitment Scams

We have been made aware of individuals fraudulently posing as members of our Talent Acquisition team and extending fake job offers. These scams may involve requests for personal information or payment for equipment.

Protect yourself by following these steps:

• Verify that all communications from our recruiting team come from an @ email address.
• Remember employers will never request payment or banking information during the hiring process.
• If you receive a suspicious message do not respond instead forward it to and/or report it to the platform where you received it.

Your safety and security are important to us. Thank you for staying vigilant.