Commercial Administrator

Essential Responsibilities

• Business Development Support

• Monitor tender sites and identify new business opportunities.

• Provide weekly updates and reports on RFP/RFI opportunities

• Assist in proposal development and RFP responses

• Track business development activities contract statuses and annual Standing Offer requirements.

• Client Engagement & Scheduling

• Manages client inquiries and facilitates general service-related communication.

• Supports booking processes and updates scheduling information as needed.

• Assists with maintaining client records and setting up new accounts in internal systems.

• Provides clients with required organizational or service-related documentation upon request.

• Coordinates internal meetings and ensures relevant information is shared with team members

• Financial Coordination & Reporting

• Provides support for routine financial activities including data entry transactional processing and periodic reporting requirements.

• Assists with the entry review and reconciliation of financial information within internal systems with involvement in Accounts Receivable tasks as required.

• Contributes to the maintenance of key performance reporting dashboards and shared communication channels.

• Supports the processing and administration of operational documentation and related compensation records.

• Ensures organizational records operational documents and supporting materials are accurately maintained and kept current.

• Administrative Support

• Provide after-hours/weekend phone coverage and manage phone schedule.

• Support social media by gathering photos and providing updates.

• Maintain and distribute internal administrative documents

• Provide support to the administrative team on an as when/needed basis

• Maintain company swag inventory

• Carries out administrative tasks related to flight reports flight following and pilot training

• Manage general requests internally and externally

• Vehicle & Device Management

• Track and schedule maintenance for company vehicles and manage fuel cards.

• Administer NSC records (if applicable) and vehicle distribution.

• Maintain tracking for company devices (inReach iPads sat phones Starlinks).

• Travel Coordination

• Arrange travel for crews and management.

• Communicate travel updates and ensure all travel is logged accurately.

• Maintain travel receipts and provide payment details when needed.

• Trade Show & Event Support

• Register for trade shows and coordinate booth setup and materials.

• Organize promotional items and prizes.

Qualifications

• Minimum 3-4 years of administrative experience preferably in aviation.

• Demonstrated proficiency in Cirro and/or comparable flight management software will be viewed as an asset.

• Strong customer service background with a professional reputation.

• Preferred experience in business development aviation operations.

• Proficient in Microsoft Office with the ability to learn new systems quickly.

• Work involves coordination across multiple departments and interaction with clients airport services and external vendors.

• Experience with database management; migration experience is an asset.

• Strong keyboarding accuracy and attention to detail.

• Excellent problemsolving and organizational abilities.

• Ability to manage multiple priorities independently and follow written procedures.

• Strong verbal and written communication skills.

• Ability to maintain confidentiality and adhere to privacy regulations.

Work Conditions

• Full-time on-site position based in Kamloops and the candidate must be willing to relocate.

• 4 x 10-hour day schedule (FridayMonday) 7am-5pm

• Initially training hours will be Monday-Friday 8 hour shifts to start and transition to Friday-Monday position

• Fast-paced dynamic operational environment.

• Must be able to accommodate a flexible schedule including after-hours phone coverage.

• Occasional travel may be required for events or operational needs.

Additional Information

Summit Helicopters a member of the Ledcor Group of Companies delivers helicopter aviation solutions with one of the largest and most diverse fleets in the industry. Learn more at

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.