Flight Operations Assistant

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Job Sub Function:

Job Category:

All Job Posting Locations:

Job Description:

We are searching for the best talent for Flight Operations Assistant to join our Aviation organization located in West Trenton NJ.

Be part of a dynamic diverse and inclusive team that strives to be a leader in aviation safety standards and training. We are looking for career-minded individuals that want something that is bigger than themselves.

The Flight Operations Assistant provides highlevel administrative organizational and operational support to the Aviation Leadership Team and reports to the Senior Director of Aviation. This role ensures seamless execution of daily operations through expert administrative support and operations and logistics coordination.

Success in this position requires strong attention to detail exceptional communication proactive problemsolving and the ability to manage multiple priorities in a dynamic aviation environment. This role offers meaningful career growth within business aviation and the opportunity to build expertise in a Fortune 50 flight department.

Key Responsibilities

Administrative Support for the Leadership Team:

• Manage calendars schedule meetings and resolve scheduling conflicts with a high degree of accuracy.
• Prepare polished presentations create flight operations reports as requested and manage correspondence.
• Coordinate travel arrangements including flights accommodation and ground transportation.
• Manage expense report submissions and reimbursements ensuring compliance with company policies and timely processing.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Serve as a liaison to Executive Assistants Procurement Finance IT and other crossfunctional partners.
• Assist with project coordination to improve operational efficiency and support department initiatives.
• Support newhire onboarding activities.
• Assist with shipping and receiving functions (FedEx & UPS).
  

Meeting & Data Management:

• Create PowerPoint presentations meeting materials and debrief summaries with clear action items.
• Organize meetings conferences and onsite events ensuring material preparation and full logistical readiness.
• Coordinate with J&J IT to support highvisibility events requiring technical setup.
• Maintain organized records and manage documentation and file structure.
  

Visitor & Concierge Services:

• When on site serve as the primary point of contact for guests visiting the Corporate Flight Department ensuring a welcoming and professional customer experience.
• Assist with greeting passengers manage baggage handling coordination and arrange ground transportation as needed.
• Oversee scheduling of training rooms and conference spaces.
• Arrange catering for department meetings training and special events.
  

Dispatch Support:

• Manage executive personal aircraftusage reporting for Finance.
• Manage and maintain accurate records of crew documentation travel documents and aircraft records.
• Coordinate triprelated crew ground transportation.
• Manage trip-related receipt collection and documentation.
  

Qualifications

• A Bachelors degree is required. Degrees in Aviation or Business Administration are preferred.
• Proficiency with Microsoft Office Suite including Outlook Excel Word PowerPoint and Teams.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Strong verbal and written communication skills with excellent interpersonal and collaborative abilities.
• High attention to detail and commitment to accuracy.
• Ability to handle sensitive information with discretion and integrity.
  

Preferred

• 0-2 years of experience in an administrative support role preferably within a corporate or aviation environment.
• 0-2 years of experience supporting senior leaders or operational teams.
• Prior exposure to aviation transportation logistics or highsecurity corporate environments.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation external applicants please contact us via .Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is :

Additional Description for Pay Transparency:

Junior IC