Admin Assistant AAAT

Job Title: Administrative Assistant / International Coordinator

Location: Bolingbrook IL 60440 (Hybrid Onsite at least 6 times per month)
Duration: 6 Months
Pay Rate: $24.00/hour

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant / International Coordinator to support global operations through strong project coordination executive support and cross-functional collaboration.

This role requires experience managing complex schedules supporting multiple leaders and coordinating international projects across various time zones. The ideal candidate is proactive adaptable and thrives in a fast-paced team-oriented environment.

Responsibilities

Administrative Support

• Manage executive and team calendars

• Coordinate meetings and prepare agendas

• Organize domestic and international travel logistics

• Ensure timely follow-up on key actions and deliverables

• Maintain professionalism and accuracy in all communications

Project Planning & Coordination

• Support cross-functional and international projects

• Maintain project plans timelines and deliverables using tools such as SharePoint or Smartsheet

• Track milestones dependencies and escalate risks or delays

• Partner with global stakeholders to ensure alignment and timely execution

Documentation & Reporting

• Maintain centralized documentation repositories with version control

• Prepare edit and format professional documents reports and meeting summaries

• Track open action items risks and unresolved issues

Communication & Collaboration

• Serve as liaison between international and cross-functional teams

• Promote clear communication and collaboration

• Foster a positive and solutions-oriented team environment

Qualifications & Requirements

• Minimum 2 years of experience in project management or project coordination

• Minimum 2 years supporting multiple leaders with scheduling and travel coordination

• Experience with SharePoint and/or Smartsheet

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)

• Strong written and verbal communication skills

• Excellent document formatting and editing skills

• Highly organized with strong attention to detail

• Ability to work independently and collaboratively across global teams

• Professional approachable demeanor

• Bilingual proficiency (written and verbal) is a plus

• Positive attitude and commitment to a collaborative work culture

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.