Executive Assistant to Founders
Share
Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Role
Were looking for a highly organized proactive Executive Assistant to support two founders in a fast-paced digital marketing and web development agency.
Your role is to remove operational friction manage communication and keep the founders focused on high-impact tasks.
You should think ahead follow up relentlessly and handle day-to-day tasks with minimal supervision.
Key Responsibilities
1. Calendar and amp; Scheduling
Manage founders calendars end to end
Schedule interviews internal meetings client calls
Block time for priority tasks
Send reminders and ensure meeting readiness
Maintain a predictable weekly rhythm
2. Communication Management
Draft and send emails/WhatsApp messages on behalf of founders
Filter important vs non-important messages
Follow up with leads candidates team members
Maintain a communication tracker
3. Hiring and amp; HR Coordination
Manage hiring pipelines on Naukri/LinkedIn/Indeed
Screen candidates for basic fit
Schedule interviews and coordinate with HR
Maintain hiring sheet and statuses
Follow up for documents joining formalities and confirmations
4. Operations Support
Track tasks across SEO PPC Web Dev HR
Maintain weekly task-status sheet
Ensure deliverables are on time
Coordinate between founders and team to reduce back-and-forth
Prepare daily and weekly summary reports
5. Client Coordination Assistance
Schedule calls with clients
Follow up on required inputs
Maintain client data sheets
Prepare basic reports using templates
Ensure smooth onboarding steps are completed
6. Documentation and amp; Information Management
Organize Google Drive / internal documents
Maintain SOPs policies and templates
Track subscriptions tool renewals passwords (securely)
Create structured folders/sheets to reduce clutter
7. Research and amp; Preparation
Conduct basic research: competitors tools candidates
Prepare summaries of content (videos articles documents)
Create drafts of presentations proposals and reports
8. Personal Productivity Support
Maintain founder to-do lists
Break tasks into actionable steps
Remind founders at the right time
Ensure daily priorities are clear
What Were Looking For
Strong organization discipline and follow-up
Excellent written and verbal communication
Ability to think ahead and anticipate needs
Basic understanding of operations or digital marketing (preferred)
Problem-solving mindset
Comfortable working with seniors
Ability to maintain confidentiality
Tools You Should Be Familiar With
Google Calendar
Google Sheets and amp; Docs
Gmail
WhatsApp Web
Applicant tracking via sheets
Task managers (Notion/Trello/Asana - training will be provided)
What Success Looks Like in This Role
Founders spend more time on strategy sales hiring decisions
No missed follow-ups or deadlines
Meetings run on time and with clarity
Hiring pipeline moves smoothly
Communication stays clean and organized
Admin clutter goes away completely
Company Industry
IT Services and IT Consulting
Key Skills
- Anti Money Laundering
- Design Engineering
- Lounge
- Information Management
- Deputy
