Personal Assistant Maternity Leave
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Personal Assistant at Playtika
Position Overview:
The Personal Assistant (PA) is crucial in supporting high-level executives at Playtika by managing various administrative tasks and ensuring their day-to-day operations run smoothly.
The PA will work within a team of 3 assisting 2-3 senior managers coordinating off-site events and handling budget management.
This position is a temporary maternity leave cover.
Working Hours:
- Standard working hours are from 9:30 AM to 5:30 PM Sunday to Thursday.
Key Responsibilities:
- Administrative Support:
- Provide administrative assistance managing executives calendars including scheduling meetings and appointments.
- Receive guests and prepare for meetings by organizing refreshments including making coffee and ordering lunch or snacks for participants.
- Travel Support:
- Coordinate work-related and personal travel arrangements including transportation hotel bookings and attraction bookings.
- Open a Travel Authorization System (TAS) for each trip to ensure proper documentation and approval.
- Schedule meetings and manage all logistical needs to ensure efficient travel experiences.
- Support executives with their requirements during business and personal trips.
- Communication and Liaison:
- Serve as the primary point of contact for internal and external communications on behalf of senior managers.
- Handle confidential information with discretion and professionalism.
- Foster positive relationships with executives team members and external partners.
- Personal Life Management:
- Assist executives in managing their personal lives by tracking all aspects such as vehicle maintenance medical appointments and family communication.
- Organize important dates like birthdays and anniversaries to ensure timely acknowledgments.
- Streamline all facets of the executives personal life to help them save time and reduce stress
- Supplier Management:
- Open purchase orders for suppliers promptly as needed for services like organizational consulting.
- Manage payments to suppliers to ensure timely and accurate processing.
- Oversee relationships with various suppliers to maintain ongoing operational efficiency and support.
- Team Collaboration:
- Work harmoniously with team members by fostering a supportive and positive work environment. Each team member should look out for one another and ensure effective communication and backup at all times.
- Provide notice in advance if leaving early.
- Maintain awareness of the executives responsibilities and ensure updates are made according to established procedures
High-level English spoken written and reading - Strong ability to distinguish between whats essential and whats not with a system-wide understanding and context awareness
- Genuine desire to support and help being a key figure who provides peace of mind to executives
- High level of discretion judgment and reliability in handling sensitive information
- Excellent organizational and time management skills including task prioritization under pressure
- Outstanding interpersonal skills service-oriented and clear communicator
- Team player mentality cooperative communicative and reliable
- Full proficiency in Microsoft Office tools and calendar/email systems
- Proactive mindset anticipate needs before they arise
- Flexibility and availability for occasional communication outside regular working hours especially during high-demand periods or business travel
Required Experience:
Junior IC
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
Discover how Playtika blends art and science to create engaging experiences for millions worldwide, setting the standard for gaming brands and companies.
