Senior Administrative Coordinator, International Programs and Partnerships

Position Specific Responsibilities/Accountabilities

• Provide comprehensive administrative support for the functional areas in IPP including organizing meetings maintaining calendars coordinating schedules handling correspondence and processing reports. Support longer-term initiatives and priorities with strong attention to project management timelines and follow-through. Serve as a liaison with faculty staff academic units and central administrative offices as needed.

• Provide administrative and logistical support for partnership-related initiatives including activities in direct support of the Vice Provost for Academic Programs and Senior International Officer. Assist with coordination of partnership meetings documentation communications and related materials.

• Oversee and support event planning logistics for Study Abroad and IPP including international delegations and high-priority meetings. Responsibilities include space reservations catering vendor coordination materials preparation attendance tracking and day-of logistics. Assist with promotion and communications support (e.g. printed materials basic design coordination website content updates and social media support as appropriate).

• Support financial and budget-related tasks in Workday and in coordination with Student Financial Services particularly for Study Abroad and partnership activities. Process invoices expense reports reimbursements and related forms; prepare memos and documentation; monitor review and reconcile expenses against approved budgets; and assist with account transfers or adjustments as appropriate.

• Provide administrative coordination to ensure efficient office operations including document management secure handling of sensitive information electronic and paper filing systems maintenance of office supplies and equipment maintenance of website content and general administrative and clerical support.

• Support HR-related administrative processes including onboarding of new staff. Maintain onboarding checklists and shared resources for new and current staff. Provide basic coordination or referrals for staff technology needs as appropriate and manage and maintain IPP assets.

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelors degree or equivalent in related administrative experience. Incumbent will be expected to continue upgrading knowledge skills and abilities and stay informed of global education training trends and best practices.

• Experience performing a variety of administrative duties to support an office department school/college academic program or unit ideally related to international education.

• Experience with presentations and marketing is preferred.

• Excellent verbal written and interpersonal communication skills to communicate effectively and professionally with different constituencies including institutional partners faculty staff senior administrators students and their parents/families.

• Advanced proficiency in Microsoft Office suite including Word Excel PowerPoint. Familiarity with campus software platforms and data management systems and practices including relational databases is preferred.

• Ability to use initiative independent judgment tact and diplomacy.

• Ability to organize and prioritize multiple complex tasks and projects both independently and collaboratively in a fast-paced environment including excellent follow-up and attention to detail.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

For full consideration please provide a cover letter and a resume.

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Salary range

Please note that this position may not be eligible for visa sponsorship now or in the future.