JOB TITLE: Accounting Supervisor

FLSA (Overtime) Designation: Exempt

OCCUPATIONAL CATEGORY: Office/Clerical

OBJECTIVE:

Performs and supervises the accounting function and the computer operations necessary for the preparation implementation and maintenance of general ledger budgeting accounts payable accounts receivable investments bonds and associated bookkeeping records and financial reports for the City of Marble Falls.

1. REPORTS TO: Finance Director
2. DIRECTS: Accounts Payable Clerk Utility Clerks and others as assigned
3. OTHER: Works directly with the Finance Director; has contact with all city department heads outside accounting and auditing personnel and the general public.

GENERAL STATEMENT OF DUTIES: This position performs general accounting functions and applies principles of accounting in a variety of duties that include the following: Review invoices for accuracy coding purchase order requirements and data entry; process accounts payable checks and distribute to vendors; maintain vendor payment filing system; prepare journal entries; review transactions recorded in general account ledgers. Assist with preparing quarterly reports for federal/state grants and preparing requests for grant funds. Assist clerks when necessary with all facets of daily operations. Bank reconciliation. Assist with inventory documentation and tracking. Prepare necessary forms adding/deleting equipment and vehicles for insurance documentation. Assist with preparation (including but not limited to) data entry of annual budget. Assist with various state/federal reports surveys etc. Assist with street assessments and city liens (i.e. collection and documentation). Provide financial statements and detailed general ledger reports as requested. Other duties as assigned or as become apparent. Other essential functions include

• Prepares and maintains accounting records and functions in accordance with generally accepted accounting principles the approved recommendations of the auditor and other established policies practices and procedures.
• Serves as the Records Coordinator for accounting and payroll records in accordance with the Citys Records Management Plan.
• Prepares and maintains complete procedures applicable to the accounting function and maintains the operation of the computer systems for these procedures as well as the procedures for associated administrative and general functions.
• Supervises and maintains the accuracy of the general ledger and reviews journal entries and any other transactions recorded in the general ledger.
• Supervises the maintenance and accuracy of vendor payments filing system and 1099s processing.
• Supervises and reviews the recording of invoices and accounts payable checks for accuracy and consistency with the approved budget as well as the distribution of checks to vendors.
• Prepares and supervises accounts receivable functions of all revenue including verification of the accuracy of general ledger posting and consistency with approved budget.
• Monitors and tracks all investment funds and bank accounts and reconciles all statements.
• Monitors and tracks all bond indebtedness and bond payments.
• Monitors and tracks all fixed assets vehicle insurance and titles; reconciles fixed assets inventory to the general ledger and conducts annual fixed asset inventory.
• Assists with preparation and data entry of annual budget compilations and budget amendments as well as budget reporting including the analyses and monitoring of monthly budget Assists with all audits.
• Prepares monthly financial statements and detailed general ledger and conducts annual fixed asset inventory.
• Prepares analyses of the accuracy effectiveness and efficiency of the methods and procedures performed and makes recommendations for any changes deemed prudent at the present time or in the foreseeable future. Strives for exemplary internal and external image in quality safety fairness and appearance of all work performed or supervised.
• Acts for the Finance Director as assigned.
• Regular and consistent attendance for the assigned work schedule is essential.
• Performing other related duties as may be assigned or required

PHYSICAL & ENVIRONMENTAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this position the employee is regularly required to sit; use hands to finger grasp handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop kneel crouch or crawl. Lifting moving pushing or pulling up to 10 pounds does not generally occur but may occur when lifting boxes books or paper.

Specific vision abilities required by this job include close vision color vision depth perception and ability to adjust focus distance vision.

While performing the duties of this position the employee is not regularly exposed to adverse conditions. The noise level in the work environment is usually moderate.

REQUIRED KNOWLEDGE SKILLS ABILITIES AND TRAINING:

Excellent working knowledge of and ability to apply generally accepted accounting principles with special emphasis on municipal governmental accounting and reporting; ability to establish and maintain effective working relationships with accounting and audit officials in local state and federal government agencies and in the private sector; ability to supervise and train employees; knowledge of budgeting procedures and formats; ability to communicate effectively orally and in writing. Employee must have the ability to display sound judgment and work in a team-oriented atmosphere.

• Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
• Ability to apply concepts of basic algebra and geometry.
• Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to interface with vendors auditors public officials City employees and the general public to achieve an efficient system of accurate accounting and bookkeeping processes in accordance with regulatory mandates and other established policies practices and procedures.
• Ability to maintain an acceptable driving record.
• Ability to operate office and computer equipment necessary to carry out assigned responsibilities.
• Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to write routine reports and correspondence.
• Ability to reliably and predictably carry out duties.
• Knowledge of Microsoft Office software including Word and Excel and accounting software.

EDUCATION WORK EXPERIENCE CERTIFICATIONS AND LICENSES REQUIRED:

1. Bachelors Degree from an accredited university in accounting.
2. Five years progressively responsible experience in financial management or accounting including experience in budgeting and financial control or an equivalent combination of education and experience.
3. Valid Texas Drivers license
4. Certified Government Financial Officer preferred
5. Certified Public Accountant preferred

Required Experience:

Manager