Administrative Associate II-(National Center for InfrastructureTransformation NCIT)

Agency

Department

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Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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Please Note: The salary is determined in accordance with the Universitys compensation structure and will be commensurate with the candidates education and experience within the assigned salary range for this position.

This is a staff position that is needed to support the research project titled NCIT Faculty Professional Development Program (FPDP). The Administrative Associate (II) will work under general supervision and provides complex administrative support work for Dr. Fred Bonners NCIT funded research project.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

• Provide excellent professional customer service to students faculty staff and the public.

• Performs word processing desktop publishing presentation and data management activities and assists staff and students with the use of these applications.

• Composes correspondence reports and presentations including editing and proofreading. Creates and maintains spreadsheets and databases.

• Maintains a variety of fiscal and administrative records.

• Posts information to the research project records and modifies forms or records. Verifies processes and reviews forms reports and other documents.

• Arrange for meetings appointments conferences and travel. Take minutes and prepare documents for scheduled meetings.

• Implement inventory controls and maintain office supplies.

• Maintains office reference materials including online office materials.

• May conduct mail services.

• May deliver pick up or receive cash payments documents supplies equipment or materials.

• Prepare appropriate hiring forms for staff and students.

• Prepare and manage Workday Payroll and Time & Effort actions regarding staff and students.

• May coordinate activities for student hourly assistants.

• May participate in the interviewing process training and supervision of student hourly assistants.

• Prepare office paperwork related to hiring payroll travel authorization travel reimbursements purchases compiling monthly pro-card report etc.

• Participate in staff development training workshops and courses to improve skills.

• Performs other duties as assigned.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Two years of related experience.

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

• Strong verbal and written communication skills strong interpersonal organizational and planning skills.

• Ability to present information clearly and concisely.

• Ability to comprehend and interpret policies and procedures.

• Strong decision making problem solving and conflict management skills.

• Ability to work with sensitive information and maintain confidentiality.

Preferred Qualifications:

• Bachelors degree in a related major/discipline supporting professional development.

• Over three years of experience working as an office administrator supporting either a public private or educational entity.

Job Posting Close Date:

• 03/05/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at or should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.