Policy Section Administrative Assistant (Administrative Assistant 3)

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant 3) withintheSolid Waste Management (SWM) program.

Location:

• Headquarters Office in Lacey WA.
• Upon hire you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period an alternate flex schedule may be negotiated. This position also has the option of working five-days-week in the office.
  
• Schedules are dependent upon position needs and are subject to change.

Application Timeline:

• Apply by March 4 2026.
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

In this role you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development food waste reduction organic materials management and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings tracking legislative activities and helping to make sure our public documents meet accessibility and plain language standards. Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.

What you will do:

For detailed information on how we calculate experience and responses to other frequently asked questions please visit our Recruitment website.

High school graduation or GED.

AND

Four (4) years of experience and/or education as described below:

Experience drafting editing and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive respectful service and building effective working relationships with staff partners and the public.

Experience coordinating schedules and supporting in-person and virtual meetings and events preparing materials and documenting outcomes to ensure productive collaboration and follow-up.

Experience prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality ethical conduct and accountability for work quality and timeliness.

Education: in business administration public administration or closely aligned field

Examples of how to qualify:

• 4 years of experience.
• 3 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associates degree).
• 1 years of experience AND 90-119 semester or 135-179 quarter college credits.
• Bachelors degree or abovein a related field.

Desired Qualifications:

• Financial & administrative compliance experience: preparing reviewing and tracking purchasing travel grants contracts and related documentation to ensure accuracy timeliness and compliance with agency policies.

• Use office software collaboration tools virtual platforms and office systems to support efficient workflow and communication.

• Experience providing high-level confidential administrative support to managers and staff; coordinating daily operations to ensure efficient and effective program delivery.

• Experience organizing maintaining and safeguarding electronic and paper records in compliance with retention schedules and confidentiality requirements.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job descriptionwe encourage you to apply.Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

Ecology does not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.

Our Commitment to DEIR

Diversity Equity Inclusion and Respect (DEIR)are core values central to Ecologys work. We strive to be a workplace where we are esteemed for sharing our authentic identities while advancing our individual professional goals and collaborating to protect preserve and enhance the environment for current and future generations.

Diversity:We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity:We champion equity recognizing that each of us need different things to thrive.

Inclusion:We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecologys work.

Respect:We treat each other with respect and dignity acknowledging the inherent worth of our diverse perspectives and lived experiences even in times of uncertainty and disagreement.

We believe thatDEIRis both a goal and an action. We are on a journey honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard seen and valued.

Application Process

Ecology seeks diverse applicants: We view diversity equity inclusion and respect through a broad lens including race ethnicity class age religion sexual orientation gender identity immigration status military background language education life experience physical disability neurodiversity and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click Apply at the top of this page. Complete the entire application including full work history and responses to all supplemental questions and attach:

• Cover letter describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide it is in your best interest to complete the application thoroughly.A resume will not substitute for the work experience section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as see resume may be considered incomplete.

Application Attestation: By submitting an application you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation

If you need reasonable accommodation during the application and/or screening process including this job announcement in an alternate format:

• Please contact us at or
• If you are deaf or hard of hearing you may call through the Washington Relay Service by dialing 711 or 1-.

Questions

• For specific questions about the position location options schedule or duties please contactChery Sullivan at
• If you need assistance applying for this job are inquiring about the status of your application would like to request the full position description or have any other questions please contact the Recruitment Team at

About the Solid Waste ManagementProgram (SWM)

The Solid Waste Management Programs mission is to reduce waste through prevention and reuse keep toxics out of the environment; and safely manage what remains. The Solid Waste Management programs vision is to transition to a society where waste is viewed as inefficient and where most wastes and toxic substances have been eliminated contributing to economic social and environmental vitality.

About the Department of Ecology

As the State of Washingtons environmental protection agency we are deeply committed to protecting preserving and enhancing Washingtons environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land air water and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work invest in our employees to create and sustain a working environment that encourages creative leadership effective resource management teamwork professionalism and accountability.

Ecology employees may be eligible for the following:Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS)Vacation Sick and other Leave11 Paid Holidays per yearPublic Service Loan ForgivenessTuition Waiver Long Term Disability&Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP) Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction IncentivesCombined Fund DriveSmartHealth*Click here for more information

To learn more about Ecology please visit ourwebsite explore Working at Ecology check out ourStrategic Plan and connect with us onLinkedInFacebookInstagramYouTube or ourblog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age veterans military spouses or people with military status and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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