House Counsel Staff Assistant

The Chubb Staff Counsel office of McGuinness & Cicero is currently seeking candidates for a full-time Legal Staff Assistant position for our Sunrise Florida office. The attorneys and staff of the firm are employees of ACE American Insurance Company a Chubb Company.

The Legal Staff Assistant position supports the Florida firm by managing the firms e-service mailbox which receives daily filings and submissions from the Florida Courts E-Filing Portal opposing counsel Courts and other this role the candidate will be responsible for monitoring this email box and processing all court filings and documents served into the Firms e-service email box. This role requires the candidate to work well independently demonstrate strong time-management skills and be fully familiar with the Firms case-management system (ProLaw) and MS this role the candidate will carefully review all filings and submissions and process them (electronically) into the ProLaw case management system. Attention to detail and knowledge of response times for legal filings and submission are a must for this role.

This successful candidate will work under the direction and supervision of the firms Law Office Administrator. The job duties shall include but are not limited to:

• Saving all documents served into the e-service box into the system;
• Calculating and calendaring all deadlines associated with the filings and submissions into the ProLaw system (including due dates for responses to complaints discovery requests deposition dates court hearings and appearances motions mediations trials etc.);
• reviewing calculating and calendaring deadlines contained in trial orders;
• communicating with paralegals and attorneys in the office regarding any unique submissions into the e-service box.
• Assist Law Office Administrator with processing of invoices and various administrative tasks.

• Prior administrative or paralegal experience in a litigation environment;
• A degree or certificate of completion from a recognized paralegal training program is preferred but is not required;
• Proficiency in Adobe Pro and MS Office software platforms (including Outlook Word & Excel)
• Ability to learn the Prolaw case-management platform;
• Strong time-management organizational and communication skills;