Office Clerk, JC #9323 (Clerk of the Circuit Court, Teamsters Local 700)

This position requires a physical presence at the work location.

Applicants who meet the minimum qualifications will be required to complete a skills assessment to determine final eligibility.

Proof of education must be submitted by application closure.

Please refer to Important Information at the end of the page.

The Clerk of the Circuit Courtof Cook County

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between The Clerk of the Circuit Court of Cook County and Teamsters Local 700.

The Clerk of the Circuit Court of Cook County provides essential court support services across all Municipal Districts of Cook County. This posting is for the following locations:

• Richard Daley Center- 50 W. Washington Street Chicago IL 60602
• District 4: Maywood- 1500 Maybrook Drive Maywood IL 60153
• District 5: Bridgeview- 12200 S. 76th Avenue Bridgeview IL 60455
• District 6: Markham- 16501 S. Kedzie Avenue Markham IL 60428
• First Appearance Court- 2650 S. California Avenue Chicago IL 60608
• Child Protection & Juvenile Justice Center- 1100 S. Hamilton Avenue Chicago IL 60612
• Domestic Violence Court- 555 W. Harrison Street Chicago IL 60607
• Expungement Center- 2650 S. California Avenue Chicago IL 60608

• Record Storage and Digital Imaging Center- 1330 S. 54th Avenue Cicero IL 60804

*Available Shifts:

• Monday - Friday: 6:00 AM - 2:00 PM
• Monday- Friday: 8:00 AM- 4:00 PM
• Monday - Friday: 8:30 AM - 4:30 PM
• Tuesday - Saturday: 8:30 AM - 4:30 PM
• Wednesday - Sunday: 8:30 AM - 4:30 PM

*Available shifts are subject to operational needs and have limited availability.

OFFICE CLERK

Job Summary

Reporting directly to the supervisor for the assigned Division/Department/District in the office of the Clerk of the Circuit Court of Cook County (Clerks Office) the Office Clerk performs general administrative organizational and office related tasks as directed. The Office Clerk processes audits and maintains all court documents and electronic records in accordance with Departmental orders applicable standards and Illinois Supreme Court Rules in a timely and accurate manner. The Office Clerk retrieves and files all Division/Department/District records and files in a timely and accurate manner. The Office Clerk performs any and all tasks as defined in the Policies Methods and Procedures (PMPs) and Administrative Procedures (APs) implemented within the Division/Department/District. The Office Clerk enters case information into the electronic docket for the Department/Division/District. The Office Clerk handles co-workers and clients with respect and courtesy when performing all job duties.

Essential Duties

Assists internal and external customers with inquiries regarding case information court proceedings and all other court-related matters in a professional manner.
Reviews and enters case information and case activity codes for court hearings into the Clerks Office electronic docket.
Accepts and processes all filings such as expungement appeal filings preparation of new cases.
Prepares and enters all pertinent court related data maintaining all records in an organized and accurate fashion.
Collates separates court sheets sorts and files court documents while completing any applicable forms and documents in the preparation of files for court calls including the possible delivery of said files to courtrooms.
Accesses imaged and original court documents when necessary or directed.
Interprets and identifies court-related documents judicial orders and codes.
Processes obsolete records for destruction in accordance with retention policy and established procedures.
Interacts and responds to public attorney judiciary or government agency in a professional manner communicating and transmitting information appropriately.
Maintains locates retrieves prepares audits verifies and stores court files for court calls.
Performs functions related to Electronic Filing (eFiling) Imaging and Document Management System (IDMS) electronic Record on Appeal Odyssey Insight the Mainframe system e-mails etc. when and where applicable.
Performs functions related to installing hardware software and other operating systems where applicable.
Performs other miscellaneous duties as assigned.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many dutiesnormally to be performed under a job title or those to be performed temporarily outside an employees normal line of work.

Minimum Qualifications

High school diploma or GED. (Must upload proof of education in the Attachments section of the application by the posting deadline.)
Six (6) months of full-time work experience keyboarding cashiering or filing.
Six (6) months of full-time customer service experience.

Preferred Qualifications

Associate degree or higher from an accredited college or university. (Must upload proof of education in the Attachments section of the application by the posting deadline.)
Current employee of the Clerk of the Circuit Court.
One (1) year of full-time work experience keyboarding cashiering or filing.
One (1) year of full-time customer service experience.

Knowledge Skills Abilities and Other Characteristics

Ability to communicate effectively both orally and in writing.
Excellent customer service skills.
Ability to follow directions multi-task and problem solve.
Must be computer literate with skill and efficiency in entering and retrieving data and preparing informative reports.
Ability to operate general office equipment including business telephones computers copiers and printers.
Ability to interact in a professional manner with the general public attorneys and other court personnel.
Excellent organizational skills and the ability to sort case files.
Ability to comprehend and process information in the electronic docket.
Ability to comprehend the use of forms workflow pleadings and filings within the Division/Department/District.
Knowledge of the Clerks Office operations functions activities procedures policies practices and guidelines or the ability to quickly gain such knowledge.

Physical Requirements
Ability to lift up to 30 lbs.
Ability to climb ladders and stairs on a regular basis.
Ability to sit stand walk for extended periods of time.
Ability to repetitively use hands to operate standard office equipment and handle documents.

Additional Physical Requirements for Office Clerks assigned to the Warehouse:

Ability to push pull move and lift up to 40 lbs. on a regular basis.
Ability to push pull move and lift more than 40 lbs. using assistive devices on a regular basis.
Ability to climb ladders up to 15 feet with boxes on a regular basis.
Ability to sit squat stand kneel bend and crawl on a regular basis.
Ability to sit stand walk or move for extended periods of time.

Benefits Package

• Medical Dental and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays Vacation and Sick Time
• You May Qualify forthe Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package please click on the following link: Information:

1. You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered.

2. Proof of education accreditation certification licenses or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application before the posting closes for application to be considered.

Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time the posting closes will result in disqualification from the position.

3. Must be legally authorized to work in the United States without sponsorship.

4. This position requires successful completion of post-offer tests which may include a criminal background check drug screen and/or medical examination.

5. Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position dismissal after hire and/or placement on the Clerks Offices Ineligible for Hire/Rehire List.

6. The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.

7. For more information on how to apply please visit and follow the link to fill out an application. Only applications and resumes submitted on Taleo will be accepted.

8. All communications regarding application status and next steps will be sent from . Applicants are strongly encouraged to add this email address to their safe sender list to ensure timely receipt of messages as emails may otherwise be filtered to spam or junk folders.

The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender national origin ethnicity age sexual orientation gender identity disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.

Veterans Preference
When applying for employment with the Clerk of the Circuit Court of Cook County preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days or during War Time.

To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify themselves as a veteran by checking yes under veteran status on the diversity/self-identification page of their employment application.
Upload a copy of their dd 214 dd 215 or ngb 22 (notice of separation) at time of application filing. if you have multiple dd 214s 215s or ngb 22s please submit the one with the latest date. coast guard must submit a certified copy of the military separation from either the department of transportation (before 911) or the department of homeland security (after 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact