Space Occupancy Planner | EMEA

Warszawa - Poland

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Department:

Project Management

Job Summary

We are seeking a space/occupancy planner to join our dynamic team. This role is ideal for a proactive professional who thrives in an international fast-paced environment and enjoys working with international clients and visualizing client requirements.

Main Responsibilities:

Delivery of strategic occupancy and space planning projects across EMEA for one our clients with an office portfolio of c. 200000 sqm;
Design layouts for space reconfigurations and people moves ensuring that proposals meet all client internal and regulatory standards across both agile and traditional environments;
Work closely with the moves & changes team construction teams cost management teams and other third-party vendors to ensure that plans are delivered on time and with the required level of accuracy;
Monitor and maintain business occupancy within portfolio including maintaining accurate stacking plans to ensure compliance with policy standard;
Liaise with all client business functions to ensure that space plans including names to desks are accurate on behalf of the client;
Provide data to the client on an ongoing basis to aid its real estate strategy reviews and reporting including desk demand tracking portfolio utilisation and space efficiency monitoring etc;
Obtain a full scope of requirements for all space related activity covering business as usual to projects to help develop the right space proposal / test fit;
Provide space proposals stacking diagrams by location building floor etc. based on the clients business demand and local project activity. Ensure local regulatory standards and building limitations are factored into when producing proposals. Ensure compliance barriers are reviewed and factored into the proposals;
Develop migration plans and potential sequencing of moves / relocations to business as usual and project related activity;
Ensure the client Workplace Planning process is followed and maintained at all levels;
Ensures planning is aligned with the clients Corporate Standards and that all scenarios are shown to maximise best use of space;
Oversee and manages periodic floor audits (conducted by others) to capture seat assignments occupancy vacancy etc.

Key Stills and Qualifications:

Prior experience within a similar space planning position role essential (min. 3 years of experience);
Financial Services and Banking sector experience preferred but not essential;
Advanced knowledge and ability to use AutoCAD and CAFM systems;
Great analytical skills with a high degree of proficiency with Excel PowerPoint and other MS tools;
Excellent communicator with good level of presentation skills who can communicate effectively with internal and external clients;
Detail-focused and organised with the ability to action tasks in a timely manner that will benefit the end-user and provide an excellent client service;
A collaborative team player who is comfortable working across teams in an international environment;
Fluent in English;
Comfortable working in a fast-paced multicultural and globally distributed team environment.

What we offer:

Hybrid model of work;
International environment working in English;
Private healthcare with rehabilitation 6 additional days off yearly for parents cafeteria programme and other benefits;
Internal training program;
Job in a company that cares about the sustainable development of the organization;
Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capitaland 2025.

Additional Information :

Check our Warsaw Newffice Colliers

Remote Work :

Employment Type :

Full-time

Main Responsibilities:

Delivery of strategic occupancy and space planning projects across EMEA for one our clients with an office portfolio of c. 200000 sqm;
Design layouts for space reconfigurations and people moves ensuring that proposals meet all client internal and regulatory standards across both agile and traditional environments;
Work closely with the moves & changes team construction teams cost management teams and other third-party vendors to ensure that plans are delivered on time and with the required level of accuracy;
Monitor and maintain business occupancy within portfolio including maintaining accurate stacking plans to ensure compliance with policy standard;
Liaise with all client business functions to ensure that space plans including names to desks are accurate on behalf of the client;
Provide data to the client on an ongoing basis to aid its real estate strategy reviews and reporting including desk demand tracking portfolio utilisation and space efficiency monitoring etc;
Obtain a full scope of requirements for all space related activity covering business as usual to projects to help develop the right space proposal / test fit;
Provide space proposals stacking diagrams by location building floor etc. based on the clients business demand and local project activity. Ensure local regulatory standards and building limitations are factored into when producing proposals. Ensure compliance barriers are reviewed and factored into the proposals;
Develop migration plans and potential sequencing of moves / relocations to business as usual and project related activity;
Ensure the client Workplace Planning process is followed and maintained at all levels;
Ensures planning is aligned with the clients Corporate Standards and that all scenarios are shown to maximise best use of space;
Oversee and manages periodic floor audits (conducted by others) to capture seat assignments occupancy vacancy etc.

Key Stills and Qualifications:

Prior experience within a similar space planning position role essential (min. 3 years of experience);
Financial Services and Banking sector experience preferred but not essential;
Advanced knowledge and ability to use AutoCAD and CAFM systems;
Great analytical skills with a high degree of proficiency with Excel PowerPoint and other MS tools;
Excellent communicator with good level of presentation skills who can communicate effectively with internal and external clients;
Detail-focused and organised with the ability to action tasks in a timely manner that will benefit the end-user and provide an excellent client service;
A collaborative team player who is comfortable working across teams in an international environment;
Fluent in English;
Comfortable working in a fast-paced multicultural and globally distributed team environment.

What we offer:

Hybrid model of work;
International environment working in English;
Private healthcare with rehabilitation 6 additional days off yearly for parents cafeteria programme and other benefits;
Internal training program;
Job in a company that cares about the sustainable development of the organization;
Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capitaland 2025.

Additional Information :

Check our Warsaw Newffice Colliers

Remote Work :

Employment Type :

Full-time

Key Skills

GIS
JAWS
Military Experience
Business Management
Emergency Management
Joint Operations
Production Planning
Relationship Management
Strategic Planning
ERP Systems
Exercise Planning
MRP

Apply Now

About Company

Colliers International EMEA

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real es ... View more

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