Deputy Director of Scheduling

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

The Agency Youll Join:
The New York City Mayors Office is responsible for overseeing city services throughout the five boroughs coordinating public agencies and departments and managing public property. The administration is leading the fight in making the city more affordable reducing inequality improving public safety ensuring delivery of efficient and effective services and working to make New York Citys economy stronger. We value leadership transparency fairness and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities visit our careers page.

The Team Youll Work With:
The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings meetings and events. The team led by the Mayors Chief of Staff coordinates the operations of the Office of International Affairs the Office of Operations the Office of Special Projects and Community Events the Office of Citywide Event Coordination and Management Gracie Mansion and the Office of Correspondence the Office of Mass Engagement the Office of Emerging Markets and the Office of Sports Wellness and Recreation.

The Problems Youll Solve:
The Deputy Director of Scheduling supports the Director of Scheduling in overseeing the Mayors calendar and daily flow ensuring disciplined execution of scheduling strategy and seamless coordination across the Mayors Office. This role exercises significant judgment manages complexity across multiple time horizons and often serves as the day-to-day lead on scheduling operations. The Deputy Director reports to the Director of Scheduling and works closely with the Mayor Chief of Staff Deputy Chiefs of Staff and other senior staff to ensure the Mayors time reflects administration priorities.

Calendar Leadership & Oversight
-Serve as the primary day-to-day manager of the Mayors calendar.
-Review shape and approve scheduling decisions made by schedulers; resolve conflicts and competing priorities.
-Manage short- and long-term calendar planning including major initiatives statewide travel and high-profile engagements.
-Maintain a calendar of international national and city-wide holidays and major events to provide recommendations to the Director and Senior Staff.

Team Management & Coordination
-Support schedulers setting standards for accuracy responsiveness and professionalism.
-Provide guidance quality control and real-time problem-solving in a fast-moving environment.
-Step in as acting Director of Scheduling when needed.
-Work closely within Scheduling Team to ensure the content of each engagement aligns with the time allotted.

Senior-Level Coordination
-Partner with the Chief of Staff Deputy Chiefs of Staff and other senior staff to align scheduling with policy communications and administrative priorities.
-Coordinate closely with security and advance teams on complex or high-visibility events.

Briefings & Systems
-Oversee production of daily and weekly schedule briefings and look-ahead materials.
-Help develop and maintain scheduling systems protocols and documentation to ensure consistency and institutional memory.

About You:
-You have demonstrated experience managing complex executive schedules or operations in government or similarly high-pressure environments.
-You have exceptional judgment discretion and ability to manage competing priorities.
-You have strong leadership and coaching skills.
-You have excellent written and verbal communication skills.
-You can anticipate issues and adapt quickly in dynamic situations.
-You have absolute discretion in highly sensitive environments.

Special Assistant (MA)-MGRL - 0668A

Qualifications :

-Bachelors Degree required.
-2 years of experience.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

Employment Type :

Full-time