Accounting Support Staff

Reliable Equipment & Service Co

Job Location:

Ivyland, PA - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Reliable Equipment in Warminster is looking for a Full-time Accounting Support Staff Member

SUMMARY:

This position is responsible for backing up all positions for Accounts Receivable Accounts Payable Collections and Administrative personnel in the Accounting Dept. on an as needed basis.

RESPONSIBILITIES:

Process Credit Memos in Sage X3
Process Credit Applications.
Assist with monthly sales tax returns.
Set Up New Accounts and Changing Information on Existing Customer Accounts:
Provide telephone support.
Perform duties (phones) for administrative assistant during her daily lunchtime and during her absence.
Pick up mail at Post Office each morning at 10:00am
Drop off check deposit at Bank if needed before 2:30pm.
File/Shred
Collection calls on customer accounts that are past due.
Update Sage X3 Customer Collection memos with information regarding call.
Special Projects & other duties as assigned.

Year End:

- Shred all prior years information.
- Transfer all the current years information to 1st floor file room if needed.
- Set up new file folders and labels for the current year.

CLERICAL POSITIONS (BACKUP):

AR Cash Application:

Run daily bank reports for both the cash disbursement and operating accounts.
Cash Receipt Entry Application into Sage X3:
Responsible for entering all credit cards into Converge system.
Invoices with credit card receipts to be emailed daily.
Asplundh invoices to be emailed daily.
Run Accounts Receivable Aging Report on Fridays and distribute.

Tax:

Review taxable sales for invoices over $1000.
Ensure they are taxable sales.
Assist General accounting by processing tax returns for various states when needed.

AR Billing:

Review Repair/Equipment sales orders into Sage100 System for invoicing.
Responsible for checking the correct tax codes and tax exemption numbers are listed in bill to and ship to invoice format.
Check whether freight should be charged for specific customers.
Ensure all special needs stated on the AR Special Customer Handling list are met.
Track freight not charged on the AR Customer Freight Issue listing.

Accounts Payable:

Daily:

Open mail for vendor invoices and statements
Process and complete three-way match of invoice purchase order and receipt of goods
Work with inside salesman to resolve invoice pricing variances or receipt issues.
AP Invoice Entry in Sage X3 system:
Receipt of invoice
Receipt of goods
Inventory and direct expense entry
Ensure proper discounts are taken.
Cash Disbursements.
Maintain vendor statements.
Respond to all vendor issues and requests.

Weekly:

Run Accounts Payable Aged Invoice report through Friday for review by Accounting Manager.
Stuff checks and postmark for check mailing
Maintain spreadsheet for checks distributed:

Freight:

When processing freight invoices it is important to pull the appropriate back up for each shipment.
Research and Process Freight:
Review inbound outbound and third-party shipments.
Review both shippers and consignee for recognition of either vendor or customer name.
Pull Bill of Ladings for truck shipments and sales orders for parcel shipments
Review all bills looking for any discrepancies. charges.
Run and distribute Accounts Payable Aging Invoice report for management.

Monthly:

Ensure all invoices have been entered for month-end close especially non-inventory items and freight.

QUALIFICATIONS:

High school diploma or equivalent required
3-5 years of experience in accounting
Extremely good in math.
Must be reliable and dependable with a strong work ethic.
Strong computer skills including Microsoft Office
Strong decision making and problem-solving skills.
Excellent verbal and written communication skills as well as telephone manners.
Prior experience working in a manufacturing environment preferred but not required.
Sage X3 experience preferred but not required.

To Apply: Please submit resume to

*Candidates offered this position must successfully complete a drug test and background check.

Reliable Equipment is committed to the principle of equal employment opportunities for all people and embraces diversity. Furthermore Reliable Equipment does not discriminate as Reliable Equipment is an equal opportunity employer. Reliable Equipment does not discriminate against any person on the basis of race color religion national origin age sex (including pregnancy childbirth and related medical conditions) disability genetics citizenship status military service or any other status protected by law in matters pertaining to employment opportunities.

Reliable Equipment in Warminster is looking for a Full-time Accounting Support Staff MemberSUMMARY:This position is responsible for backing up all positions for Accounts Receivable Accounts Payable Collections and Administrative personnel in the Accounting Dept. on an as needed basis.RESPONSIBILITIE...