HR and Admin Technical Assistant Ukraine Chernihiv
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.
Responsibilities
Generic Responsibilities
- Adhere to NRC policies tools handbooks and guidelines.
- Assist a range of support with the implementation of the support function portfolio according to plan of action.
- Independently implement procedures and activities within own function or core competency as delegated.
- Responsible for organizing and delivery of tasks in line with priorities and standards.
- Use initiative in day-to-day problem solving in line with agreed procedures priorities and standards for the area of work.
- Collaborate with relevant departments & focal points.
- Promote and share ideas for improvement in your area of expertise.
Specific Responsibilities
Admin:
- Perform all administrative tasks to ensure the smooth operation of Field Office:
- ordering cleaning supplies office supplies and consumables
- agreements management in Chernihiv (Chernihiv office LAC office guest house security monitoring) through the preparation of the contracts submission of PR/PO necessary for processing the payments being the focal point for all the Landlords/contractors preparation of amendments to existing contracts (extension termination other changes of the agreement). - Assist in drafting letters cover letter for official correspondence. Reply to general information requests with accurate information. Sending receiving distributing and filing incoming and outgoing correspondence.
- Organize events and meetings in Chernihiv oblast (finding venue organizing catering processing the payment).
- Booking accommodation in Chernihiv oblast for NRC staff and visitors if needed
- Deal with official institutions when needed.
- Provide research and administrative support when necessary.
- Timely reconciliation of cash advance if taken.
- Perform other relevant tasks as requested by the HR Coordinator / ASM / AM.
- Procurement of train and bus tickets inside and outside of Ukraine
HR:
- Proceed with staff timesheets for Chernihiv FO (collecting signatures archiving).
- Prepare Orders for business trips according to TARs & Per Diems.
- Perform other relevant tasks as requested by HR Coordinator / ASM / AM.
Qualifications
Generic professional competencies:
- Bachelors degree in relevant field. University degree will be an asset.
- Minimum 1 year of similar work experience.
- Experience working in a humanitarian organization will be an asset.
- Experience working in a complex and volatile context.
- Intermediate in English fluent in Ukrainian written and spoken.
Behavioral competencies
- Strong organizational and planning skills
- Strong networking and negotiations skills.
- Resilience and ability to work in insecure environment with challenging workload.
- Ability to work independently and proactively.
Required Experience:
Junior IC
Key Skills
- Computer Science
- Bidding
- ICWA
- Air Ticketing
- Aircraft
- Field Sales
About Company
The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee. Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organ ... View more
