HR and Admin Technical Assistant Ukraine Chernihiv

The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.

Generic Responsibilities

• Adhere to NRC policies tools handbooks and guidelines.
• Assist a range of support with the implementation of the support function portfolio according to plan of action.
• Independently implement procedures and activities within own function or core competency as delegated.
• Responsible for organizing and delivery of tasks in line with priorities and standards.
• Use initiative in day-to-day problem solving in line with agreed procedures priorities and standards for the area of work.
• Collaborate with relevant departments & focal points.
• Promote and share ideas for improvement in your area of expertise.

Specific Responsibilities

Admin:

• Perform all administrative tasks to ensure the smooth operation of Field Office:
  - ordering cleaning supplies office supplies and consumables
  - agreements management in Chernihiv (Chernihiv office LAC office guest house security monitoring) through the preparation of the contracts submission of PR/PO necessary for processing the payments being the focal point for all the Landlords/contractors preparation of amendments to existing contracts (extension termination other changes of the agreement).
• Assist in drafting letters cover letter for official correspondence. Reply to general information requests with accurate information. Sending receiving distributing and filing incoming and outgoing correspondence.
• Organize events and meetings in Chernihiv oblast (finding venue organizing catering processing the payment).
• Booking accommodation in Chernihiv oblast for NRC staff and visitors if needed
• Deal with official institutions when needed.
• Provide research and administrative support when necessary.
• Timely reconciliation of cash advance if taken.
• Perform other relevant tasks as requested by the HR Coordinator / ASM / AM.
• Procurement of train and bus tickets inside and outside of Ukraine

HR:

• Proceed with staff timesheets for Chernihiv FO (collecting signatures archiving).
• Prepare Orders for business trips according to TARs & Per Diems.
• Perform other relevant tasks as requested by HR Coordinator / ASM / AM.

Generic professional competencies:

• Bachelors degree in relevant field. University degree will be an asset.
• Minimum 1 year of similar work experience.
• Experience working in a humanitarian organization will be an asset.
• Experience working in a complex and volatile context.
• Intermediate in English fluent in Ukrainian written and spoken.

Behavioral competencies

• Strong organizational and planning skills
• Strong networking and negotiations skills.
• Resilience and ability to work in insecure environment with challenging workload.
• Ability to work independently and proactively.