Office Manager
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Job Location:
Washington, AR - USA
Monthly Salary:
USD 75000 - 85000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About CONSTANT
CONSTANT is an award-winning emergency and crisis management firm dedicated to making the world a safer place. We are an innovative team of talented professionals who make meaningful impacts within a collaborative and flexible work environment.
Position Summary & Key Responsibilities
As Office Manager you will serve as CONSTANTs central hub for administrative operations people & culture coordination and routine business management activities. You will coordinate closely with our HR and IT partners support hiring and onboarding manage licenses and compliance documentation and strengthen organizational systems. To be successful in this role youll need to excel at:
- People & Culture Administration: Coordinate day-to-day and administrative activities with our HR firm and team of managers including hiring and onboarding scheduling cross-company coordination and support for team culture-building activities
- Business Operations & Administration: Track and manage routine business management processes including business licenses/registrations/renewals contract/vendor management and internal compliance
- Internal Communication & Coordination: Coordinate internal company-wide communications aligned with our standards and team culture; support management of internal meetings including agendas notes and follow-up tracking
- IT Coordination & Internal Systems. Serve as day-to-day point of contact for our IT managed services provider tracking action items approving routine requests and escalating when appropriate; support content updates on Microsoft 365-hosted systems
This position is hybrid; most work is performed remotely but with periodic commuting to CONSTANTs headquarters in Alexandria VA. Outside of commuting travel is estimated at less than 10%.
Every CONSTANT team member is expected to proactively contribute to our positive and adaptive culture by upholding our core values of integrity service quality team and gratitude.
Must-Have Qualifications
- 3 years of experience in office management HR coordination administrative operations or other directly applicable roles
- Superior written and verbal communication skills with the ability to combine multiple ideas into concise messages
- Bachelors degree or equivalent experience
- Proficiency in MS 365 suite including Teams and SharePoint
- Ability to commute to Alexandria VA when necessary. Must reside in: AL CA DC FL GA IL IN MD MI MO NC NJ NM NY OH PA TN TX VA WA
- Ability to pass a government-issued background investigation if necessary
Nice-To-Have Qualifications
- Experience supporting government consulting operations especially in emergency management public health or homeland security
- Familiarity working with outsourced HR or IT partners
- Proficiency with Unanet or a similar ERM tool
- Familiarity with Hubspot or a similar CRM tool
What We Offer
- Meaningful work on a high-performing team
- Opportunities to grow with a rapidly expanding company
- Welcoming collaborative and flexible work environment
- Comprehensive benefits package including healthcare retirement plans bonuses based on company and individual performance and flexible paid time off
CONSTANT is an Equal Opportunity Employer and welcomes applications from all qualified individuals. Employment decisions are based solely on job-related factors without regard to race color religion sex national origin age disability or any other status protected by law.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Our mission is to make the world a safer place. Read More We expect the unexpected. CONSTANT is composed of professionals who are deeply committed to strengthening resilience. We provide health security, emergency management, emerging threats, and healthcare preparedness solutions. Si ... View more
