Executive Assistant
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Job Location:
San Francisco, CA - USA
Yearly Salary:
$ 72800 - 104000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Why You Should Join the E3 Team
When you join the E3 team you will be working on some of the most important energy issues with some of the top minds in the electricity industry. We help shape energy and climate policy play vital roles in regulatory proceedings advise executives and inform investment and planning selections. At E3 you will be challenged and inspired.
Who We Are
Founded in 1989 Energy Environmental Economics (E3) is a fast-growing energy consulting firm that helps utilities regulators policy makers developers and investors make the most educated strategic decisions possible as they implement new public policies deploy and develop new technologies and address customers shifting expectations. We have offices in San Francisco New York City Boston Denver and Calgary.
Because E3 works with customers from all sectors of the electricity industry we provide a 360-degree knowledge of markets planning policy regulation and environmental factors. Just as important we are driven to deliver clear unbiased evaluations that help customers make informed decisions.
E3 works on high-profile high-impact projects in jurisdictions that spearhead the implementation of clean energy California Hawaii and New York we are advising state agencies and regulators about how to implement clean energy policies with an emphasis on customer incentives and markets.
About You
We areseekinga highly organized and proactive Executive Assistant to support our SF-based Partners in our SF office. This role provides comprehensive administrative operational and scheduling support to firm Partners and requires strong independent judgement discretion and the ability to prioritize in a fast-paced environment. Responsibilities include managing complex calendars coordinating office operations and supporting leadership initiatives. This fully onsite Monday through Friday position is ideal for a professional who takes pride in supporting a seamless efficient and welcoming office partnership with People Operations this individual will play a key role in keeping the SF office organized and running smoothly contributing to process improvements and day-to-day coordination. The right candidate will handle responsibilities with professionalism and a positive service-oriented mindset always looking for ways to enhance efficiency and the workplace experience.
The Role
The Executive Assistant serves as thecentral pointof coordination for theSF Partner Team andSan Franciscoofficeoperations.
This role is essential tomaintainingstructure and efficiency across the firm overseeing the planning and coordination of complex meetings travel and expense processing for SF Partners while also supporting office management responsibilities and west coast event coordination. The ideal candidate is accountable adaptable eager to learn and driven to proactively solve problems and enhance operational effectiveness as the firm continues to grow.
Work Environment
E3 has adopted a hybrid and flexible work environment that adapts to changing needs of projects and safety requirements. The EA role requires working out of our SF office throughout the work week. Must be able to work for extended hours in front of a computer screen and conduct meetings on the telephone and virtually.
Role Details
Hours: Full Time
Travel: N/A
Office Location: Onsite out of Downtown SF office
Responsibilities
- Collaborate with Partner Team as a strategic partner - anticipate needs managing priorities and proactively driving solutions
- Complex calendaring and management of schedules and travel across internal teams and clients; resolving conflicts and setting priorities as needed
- Serve as liaison between Partners and internal and external stakeholders representing leadership with professionalism and credibility
- Handle confidential and sensitive information with a high level of discretion and sound judgement
- Identify recommend and implement administrative systems to improve processes and enhance executive effectiveness
- Make informed decisions on behalf of the Partner within established guidelines and delegated authority
- Prepare submit and reconcile expense reports in accordance with company policies
- Oversee office visitor experience maintain conference rooms coordinate catering for client meetings and provide A/V support to ensure meetings run smoothly
- Support event coordination vendor management and onsite logistical support for west coast events
- Provide general administrative and contract management support in partnership with the accounting team
- Other administrative duties as needed
Requirements
- Bachelors Degree and 3years of experience as an office administrator officeassistantor executive assistant
- Ability to work onsite in the San Francisco office 5 days a week
- Exceptional communication organizationand customer service skills with the ability to work across multiple teams and stakeholders.
- Proven discretion and sound judgement when handling sensitive executive client and/or company information
- Hands-on experience with office equipment ( printers scanners)
- Familiarity with tools such as Microsoft Office Suite SharePoint
Things That Set You Apart
- Prior experience supporting executives in a fast-paced environment
- Ability to maintain calm and professionalism while multi-tasking and managing competing priorities
- Enthusiasm for fostering a positive inclusive sustainability-minded office culture
- Prior experience with event coordination and or/supporting office-wide initiatives
- Strong process-improvement mindset with examples of implementing operational effectiveness
- Proactive problem-solver who anticipates needs and addresses issues before they escalate
- Alignment with our mission to accelerate the transition to a low-carbon economy and enthusiasm for contributing to the future of clean energy
$35 - $50 an hour
E3 takesa number offactors into consideration when determiningtitleand salary level for a potential new includes but is not limitedto:a candidates education training and relevant work experience; thepositions work location; expected quality and quantity of work;requiredtravel (if any); external market andinternal value including seniority and merit systems; and internal pay alignment.
($72800 - $104000/year). Commensurate with experience.
E3s Commitment to You
E3 provides abundant opportunities for professional growth and invests significantly in employee development. Right from the start our team works hard to provide you with a customized multi-week onboarding experience where you will meet with colleagues Partners and your own mentor. Every September all new hires attend E3s proprietary internally developed 22-course training program which broadens your foundational industry-specific knowledge as well as develops those skills essential to being a great consultant. E3 also provides every employee with an annual professional development stipend opportunities to attend conferences and personalized career development at every stage of your employment.
In addition E3 offers employees a broad best-in-class range of benefits and supportive rewards to support you both personally and professionally. Some benefits include:
Base and bonus commensurate with experience and performance
Exceptional benefits such as medical dental and vision insurance plans
Health Savings Accounts and Flexible Spending Accounts
401k (Retirement) with corporate match
Flexible Paid Time Off plus standard company holidays
Short-term and long-term disability
Fitness and wellness stipend and corporate discounts
Professional Development annual stipend
Relocation assistance
Up to 12 weeks paid parental leave
Mentorship program
Employee referral program
Commuter benefits
EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Applicants are considered for all positions without regard to race color creed religion age national origin alienage or citizenship status gender sexual orientation gender identity marital or partnership status disability military status veteran status pregnancy or predisposing genetic characteristics. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process please notify us.
Willdan Group Inc. participates in E-Verify
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
E3 is committed to providing unbiased analysis of the critical challenges facing the electricity industry. ABOUT US News and Notes
