Administrative Assistant III

Examples of duties may include but are not limited to the following:

• Performs a wide variety of administrative and clerical duties in support of the assigned Department;
• Researches compiles and organizes information and data from various sources on a variety of specialized topics;
• Serves as initial contact/resource person for the assigned office; screens calls visitors and mail;
• Explains regulations procedures policies systems rules and precedents in response to inquiries and complaints from the public City staff representatives of other organizations and others;
• Responds to complaints and requests for information and assistance; researches and gathers information to provide accurate answers and information;
• Types formats composes proofreads and produces a wide variety of reports letters memoranda spreadsheets and statistical charts;
• Reviews applications permits and files receives payments of fees and issues receipts;
• Initiates and maintains a variety of files and records for information related to the assigned office including official resolutions and ordinances;
• Maintains budget purchasing personnel payroll and other records to assist in the management or administration of departmental programs;
• Maintains calendars of department activities meetings and various events;
• Schedules meetings prepares and distributes meeting agendas related materials minutes and other formal documents;
• Coordinates travel arrangements for department staff as necessary;
• Serves as clerical support to various committees commissions and task forces; and
• Performs related duties and responsibilities as assigned.

• One year of responsible clerical experience involving assisting management or administrative staff.

• Three years of responsible clerical or administrative experience assisting management or administrative staff.

• Equivalent to a high school diploma.

• Ability to work in a standard office environment;
• Ability to travel to different sites and locations;
• Regularly required to talk or hear;
• Regularly required to stand walk sit twist turn kneel bend squat and stoop; use hands to finger handle or feel; and reach with hands and arms; and
• Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written performance and oral exams to evaluate the applicants skills training and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate See Resume.

Proof of education such as but not limited to university/college transcripts and degrees must be submittedonlinewith your application. Applicants are responsible for attaching proof of education certification and/or license to each position for which they apply.

Please note the City of Redlands preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.For questions regarding this recruitment please contact Sophia Diaz at