Sr. Executive Assistant
Share
Job Location:
Dallas, IA - USA
Monthly Salary:
$ 57862 - 100295
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Who We Are
Invitation Homes is a fast-paced rapidly evolving publicly traded REIT that is pioneering a new industry. With over 100000 single family rental homes for lease and a market capitalization of over $16billion we are a team of more than 1700 associates who come from all walks of life. We call different communities home but our shared values bind us together. Invitation Homes is a place where possibility lives.
We are seeking a resourceful organized and experienced Executive Assistant who has a proven record of efficiency task-management and results orientation to play a key role as the right hand to our Chief Financial Officer (CFO) and also support the Finance and Accounting leadership team. The successful candidate will be mature emotionally intelligent discreet and reliable with demonstrated ability to take ownership of and follow through on this role you will be a gatekeeper and thought partner for the CFO and support coordination between the capital markets finance accounting investor relations and tax leaders of Invitation Homes. Your collaborative skills positive attitude and dedication to the highest quality work product will help you succeed as a valued member of our team.
What Youll Do
Manage complex calendars for senior leaders of the Finance and Accounting team: scheduling and prioritizing appointments; trouble shooting scheduling challenges; and booking meetings conferences teleconferences and travel. This includes long-range planning as well as juggling frequent last-minute changes and coordinating with internal and external constituents.
Complete all travel logistics and itineraries facilitate preparation for travel and prepare expense reports for senior leaders on the Finance team.
Monitor new technologies and apps in use at the company learn them and guide leaders in implementation for maximum efficiency/effectiveness.
Protect the calendars of senior leaders holding a firm line while still providing excellent service to the people asking for time.
Plan schedule and coordinate meetings retreats and other events with internal and external participants.
Ensure agendas and prep assignments are distributed in time for effective meetings.
Develop PowerPoints for presentations and facilitate team projects.
For in-person meetings: prepare agendas; order meeting supplies; make copies; coordinate room set up and audio/visual; coordinate with speakers; order/pick-up/lay out refreshments; etc.
Provide project support including note taking recording and archiving notes decisions and action steps tracking tasks and follow-ups and conducting document management.
Manage special projects and initiatives as assigned by the CFO.
Draft communications for senior leaders incorporating the voice and style of the team.
Interface with high level contacts both external and internal.
Review admin functions and institute process improvements to simplify and streamline.
Ad hoc projects assigned by senior leaders.
Who Were Looking For
Minimum 5-10 years corporate experience / C-Suite experience preferred.
Proficient in Microsoft applications (Word Outlook PowerPoint Excel).
Polished and professional demeanor with good interpersonal skills.
Demonstrate a willingness to take on additional responsibilities and/or new projects.
Able to work independently and think strategically.
Ability to accomplish routine and habitual tasks with care and attention to detail.
Hands-on problem solver with excellent follow through abilities.
Consistently maintain discretion and confidentiality on all fronts.
Professional telephone and e-mail communication abilities.
Proactive and unafraid to ask questions.
Why Invitation Homes
We stand for flexibility opportunity and a home that people can make their own. Its as true for our associates as it is for our residents. Just like we help our residents live freer we liberate our associates careers too. Our associates know that at Invitation Homes goals matter potential is unlocked and careers thrive. Invitation Homes isnt just a work place it is a possibility place. Invitation Homes offers the below to each new associate:
Competitive pay and an annual bonus program for all associates
Generous paid time off plans including vacation accrual sick time volunteer time and standard and floating holidays
401(k) with matching company contributions
Awesome work environment with casual dress
Team events and gatherings
Employee resource groups: Womens Impact Network Asian Alliance The Black Collective Juntos Gen Next Open Invitation and Valor.
Invitation Homes truly is where possibility lives pour a new foundation here!
Salary Range
The salary range for this position is: $57862.50 - $100295.00 plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individuals skills experience qualifications location and applicable employment laws.Compensation and Benefits
To attract and retain top talent were pleased to offer competitive compensation and benefits including:
Annual bonus program
Health dental vision and life insurance
Long-term and short-term disability insurance
Generous paid time off plans include vacation accrual sick time standard holidays and floating holidays
401(k) with company matching contributions
Awesome work environment with casual dress
Team events and gatherings (Pre- and Post-Covid)
Invitation Homes is an equal opportunity employer committed to fostering a diverse inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other factor protected by applicable federal state or local law. If you have a disability or special need that requires accommodation please contact us at .
To all recruitment agencies: Invitation Homes does not accept agency resumes. Please do not forward resumes to Invitation Homes employees. Invitation Homes is not responsible for any fees related to unsolicited resumes.
#LI-JD1Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The nation’s premier home leasing company, provides professionally managed, updated homes for rent in desirable neighborhoods for a more inviting life.
