Graduate Programs Operations Specialist
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Job Location:
Bismarck, ND - USA
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Graduate Programs Operations Specialist
The Graduate Programs Operations Specialist provides comprehensive support for the day-to-day operations strategic growth and compliance needs of the academic programs in the Liffrig Family School of Education and Behavioral Sciences with the primary focus on the schools Graduate Education Counseling and Social Work Programs. This role ensures smooth coordination across enrollment management accreditation compliance grant-funded initiatives program evaluation faculty support and student services. The Specialist is central to advancing program goals maintaining accreditation standards and supporting faculty and leadership in meeting the evolving demands of our graduate counseling and social work programs. This is a 12-month remote position.
All faculty are expected to demonstrate a willingness to support and advance the Christian Catholic and Benedictine mission and identity of the University of Mary (see Include:
For more information on the University of Mary please watch a short video by clicking on this link: of application materials will begin immediately. Position will remain open until filled.
Equal Opportunity Employer
The Graduate Programs Operations Specialist provides comprehensive support for the day-to-day operations strategic growth and compliance needs of the academic programs in the Liffrig Family School of Education and Behavioral Sciences with the primary focus on the schools Graduate Education Counseling and Social Work Programs. This role ensures smooth coordination across enrollment management accreditation compliance grant-funded initiatives program evaluation faculty support and student services. The Specialist is central to advancing program goals maintaining accreditation standards and supporting faculty and leadership in meeting the evolving demands of our graduate counseling and social work programs. This is a 12-month remote position.
All faculty are expected to demonstrate a willingness to support and advance the Christian Catholic and Benedictine mission and identity of the University of Mary (see Include:
- Facilitates communication within internal and external constituents at the student department or program school university and community levels.
- Provides administrative support for student program admission clinical placements curriculum and program assessment.
- Maintains and distributes updated versions of policy and procedure manuals including faculty student admissions clinical operational policies student handbooks and website.
- Coordinate scheduling enrollment tracking and course/section management to maintain compliance with faculty-to-student ratios (e.g. CACREP 12:1).
- Support program leadership in forecasting enrollment capacity and aligning admission targets with projected graduation rates and attrition trends.
- Prepare internal and external reports related to program performance enrollment data and compliance.
- Prepare and submit practicum and internship supervisor contracts and requisitions.
- Manage communication systems for student faculty and administrative correspondence ensuring consistency and record-keeping.
- Assist with preparation of program specific accreditation self-studies mid-cycle reviews substantive change reports and annual reports.
- Collaborate with faculty to collect analyze and document assessment data.
- Coordinate onboarding scheduling and administrative support for graduate faculty.
- Maintain databases for student directory enrollment graduation timelines and withdrawals.
- Assist with program events orientations and information sessions.
- Serve as an operations liaison for externally funded projects and grants.
- Serve as an adjunct coordinator to include onboarding training textbook access and connection with master course builders.
- Arranges faculty travel and conference registrations and processes all forms and reimbursements. Maintains office supplies. Attends all program meetings and takes minutes.
- Bachelors degree is required with a preference for a Masters degree
- Upholds andsupports the Christian Catholic Benedictine mission of the University of Mary
- Supports the ongoing implementation of Ex Corde Ecclesiae the apostolic constitution on Catholic colleges and universities
- Builds a culture of ready and earnest hospitality inthe School of Education and Behavioral Science and throughout the university in accord with Saint Benedicts admonition that all be received as Christ
For more information on the University of Mary please watch a short video by clicking on this link: of application materials will begin immediately. Position will remain open until filled.
Equal Opportunity Employer
Required Experience:
Senior IC
Key Skills
- Financial Services
- Information Technology
- Cost Control
- Corporate Risk Management
- Law
About Company
At the University of Mary, we will help you combine your experiences and passions with a degree program that positions you to succeed professionally and personally.
