Executive Assistant to the Front Office

Join Our Team as an Executive Assistant to the Front Office at the International Republican Institute (IRI)!

ABOUT IRI

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments support politicians to be responsive to citizens and motivate those citizens to engage in the political process.

At IRI every employee plays a crucial role in advancing our mission across the globe. Were looking for passionate individuals who embody our Core Values and are eager to contribute to our dynamic team. Our values include:

• Respect: We lead with trust empathy and dignity; empowering colleagues and partners.
• Teamwork: We collaborate acrossteams;solve problemstogether;are humble and ready to learn.
• Ownership: We take initiative; champion solutions; deliver results for IRIs mission.
• Excellence through Execution: We balance thoughtfulness with timeliness; learn from results; prioritize progress over perfection.
• Transparency: We share information openly; give direct feedback; build trust through honest communication.
• Freedom: Weare empowered to make decisions trynew approaches and adapt as needed.

ABOUT THE ROLE: EXECUTIVE ASSISTANT TO THE FRONT OFFICE

The Executive Assistant is responsible for supporting the IRI Executive this role the individual is responsible for proactively supporting the needs of the Executive Office (Front Office) to ensure an organized and productive work environment. This includes managing requests and calendar schedules taking action on tasks and providing meeting and event support.

This position is located in Washington DC. The Executive Assistant is expected to work in-office at least four days per week.

KEY RESPONSIBILITIES

Calendar and Logistics Management

• Coordinates and maintains Executive Teams calendars including scheduling and arranging appointments phone calls meetings meals and conferences and proactively address any scheduling conflicts
• Manages logistics for executives participation in IRI internal and external events
• Arranges and supports travel for the Executive Team
• Assembles meeting and travel background materials by coordinating with relevant staff and reviewing for accuracy
• Conducts research and prepares briefs and background materials for meetings and engagements

Liaising and Representation

• Coordinates and supports the Executive Teams involvement in events
• Coordinates and provides support for select IRI meetings
• Supports the Executive Team and the IRI Board of Directors on Board-related meetings and tasks
• Facilitates smooth office operations by serving as a resource for the Executive Team and staff and liaises with all levels of employees on behalf of the Executive Team
• Coordinates logistics and protocol for meeting room set ups for VIP meetings (with board members delegations government officials)
• Welcomes guests by greeting them in person or on the telephone answering or directing inquiries
• Supports IRI events as needed

Executive Task Support

• Drafts edits and routes correspondence letters and documents; collects and analyzes information; initiates telecommunications; prepares presentation materials for both executives
• Processes reconciliations and expense reports for the Executive Team
• Reviews and tracks official requests and documents for approval and signature by the executive
• Ensure compliance with relevant Institute policies and procedures
• Proactively assists with problem identification and solutions for institute-wide challenges
• Maintains employee confidence and protects operations by keeping information confidential
• Secures information by completing database backups and updating filing system
• Supports and coordinates organizational initiatives and special projects initiated and/or led by the Front Office
• Coordinates the preparation of IRI All-Staff Meetings by scheduling presentations announcements and meeting set-up
• Assists with IRI office management as needed
• Performs other duties as assigned

Note: This post is not an exhaustive list of all responsibilities duties or skills required in this role. Further details of the role will be shared during the recruitment process.

WHAT WERE LOOKING FOR

We seek a passionate and experienced individual with:

• Undergraduate degree
• Minimum 5 years of experience supporting executives and senior leaders
• Minimum 5 years of experience organizing and supporting meetings and events
• Strong verbal and written communication skills with ability to draft proofread and format documents
• Self-directed with the ability to work with little supervision and collaborate as a team player
• Excellent organizational skills and ability to work under pressure and with tight deadlines
• Individual will have the ability to work well with all levels of internal management and staff
• Professionalism confidentiality initiative and sound judgment are essential
• Ideal candidate will have appropriate political acumen to assist in prioritization of tasks given unique nature of Executive level interactions

IRI TOTAL COMPENSATION

The anticipated compensation range for this position is $80000 to $90000 USD.

The salary for this position is determined based on a wide variety of factors including but not limited to an individuals professional experience qualifications education and other business needs along with internal equity considerations. Employees are not typically hired at the top of the range for their role and compensation decisions are made based on the aforementioned considerations.

WE OFFER

An empathetic and dedicated work environment with generous benefits that demonstrates IRIs commitment to all dimensions of employee wellness including:

• Health and Wellness Support: Significant coverage of health dental and vision insurance costs. Meaningful assistance programs through an Employee Assistance Plan (EAP) and Rula (access to mental health experts).
• Long-term Financial Health: Retirement plan with generous employer contribution (vested after 12 months).
• Hybrid and Flexible Work: Hybrid and telework options.
• Time Off: Company-paid holidays parental leave generous vacation sick and personal leave days.
• Family Support: Dependent Care FSA
• Learning and Development Opportunities: Annual allowance for professional development courses and seminars along with access to world-class e-learning via eCornell.
• Compensation Equity: Regular competitive review of internal and external equity to ensure fairness in pay for employees working in similar jobs requiring comparable knowledge skills and experience.

Benefits professional development and flexibility offerings may vary based on employment classification and location.

APPLICATION INSTRUCTIONS RESUME COVER LETTER REFERENCES

In your application please include a copy of your most up-to-date resume along with a cover letter that outlines your background and explains why you are interested in this opportunity. Additionally please include the contact details of at least 2-3 professional references. If you are selected for an interview we will contact your references before the final interview.

Required Experience:

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