Project Coordinator, NJ250 (Part-Time)

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
• In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.

Job Description

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Assist the Project Director in the coordination and implementation of NJ250 initiative goals timelines and activities.

• Serve as a point of contact for internal departments community partners and other stakeholders involved in the NJ250 project.

• Support the planning and execution of NJ250-related events meetings and public programming including scheduling logistics promotion and material preparation.

• Track project progress and maintain detailed documentation of activities timelines communications and deliverables.

• Assist in the preparation of reports for the University and funding agencies ensuring data accuracy and compliance with grant requirements.

• Manage day-to-day communications and outreach including drafting emails newsletters and social media content related to the initiative.

• Monitor and reconcile project expenses in coordination with the Project Director and fiscal staff; ensure compliance with University and funder guidelines.

• Facilitate the procurement of goods and services needed for the project including working with vendors and University procurement systems.

• Maintain digital and physical files for the NJ250 project including program materials evaluation data and administrative records.

• Assist with onboarding and coordinating student workers or part-time staff as needed.

• Represent the NJ250 project in internal and external meetings and events as required.

• Performs other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelors degree from accredited college or university.

• A minimum of two years of administrative project coordination or program support experience preferably in higher education or non-profit settings.

• Demonstrated ability to manage multiple tasks simultaneously meet deadlines and maintain organized records.

• Strong written and verbal communication skills.

• Experience working with diverse communities and stakeholders.

• High level of initiative problem-solving ability and attention to detail.

• Proficiency in Google suite Zoom Canvas and other relevant administrative tools.

PREFERRED:

• Experience supporting grant-funded projects or educational initiatives.

• Familiarity with University financial HR or procurement systems.

• Event planning or community outreach experience.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background skills and education match the needs of the University. When applying please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

The position may also be eligible for comprehensive benefits including health insurance retirement plans and tuition assistance. For further details please visit:

Montclair State University considers factors such as but not limited to scope and responsibilities of the position candidates relevant work experience education skills and internal equity when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2) or email talent@.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:

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