Executive Administrator, ELA

ESSENTIAL JOB DUTIES

• Provide primary administrative support to the Dean of ELA.

• Manage the Deans calendar meetings and appointments exercising sound judgment in prioritization and scheduling.

• Book space as needed and work closely with the other Executive Administrators across the college.

• Support budget-related administrative processes such as requisitions and invoice tracking in coordination with campus finance and accounting staff. Interface with Finance Procurement and Accounts Payable offices to ensure prompt and accurate payments.

• Support initiatives and projects led by the Dean by tracking timelines action items deadlines and deliverables.

• Complete expense reports and other tasks in Workday on behalf of the Dean.

• Draft edit and prepare correspondence reports briefing materials slide decks and other written materials.

• Make travel arrangements and itineraries using Concur.

• Liaise regularly with the Dean to inform them of upcoming commitments responsibilities and divisional needs.

• Prepare meeting agendas take notes track action items and assist with follow-up communication.

• Anticipate upcoming deadlines preparation needs and scheduling requirements and proactively flag them for the Dean.

• Identify opportunities and make recommendations for process improvement and efficiencies within the Deans Office.

• Serve as a professional point of contact for internal and external constituencies including alumni advisory board members donors industry partners and high-profile guests. Collaborate with and provide coverage for and assistance to colleagues as required.

• Perform other miscellaneous duties as assigned and participate in key institutional and campus activities relevant to the Deans office as appropriate.

• Support (but not lead) logistical coordination for alumni gatherings advisory meetings donor visits and campus activities in collaboration with advancement staff events personnel and other campus partners.

• Assist with preparation for high-level meetings and visits involving senior leadership trustees and external partners.

QUALIFICATIONS Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

• Bachelors Degree in Business Finance or related field or equivalent experience is required.

• Minimum five years of experience providing direct support to senior-level administrators in a complex organization required.

• Experience using Google Workspace Concur and Workday for finance and HR preferred.

• Experience in higher education the creative industries arts organizations or mission-driven nonprofit environments preferred.

KNOWLEDGE SKILLS AND ABILITIES May be representative but not all-inclusive of those knowledge skills and abilities commonly associated with the job.

• Writing/editing skills project management skills professionalism and discretion required.

• Exceptional accuracy and attention to detail required.

• General knowledge of budgeting and accounting procedures.

• Proficiency in using computer software and learning new software easily.

• Strong organizational skills and the ability to follow through on tasks and requests.

• Ability to maintain multiple projects simultaneously and to prioritize tasks.

• Self-starter with excellent interpersonal judgment professionalism and discretion.

• Excellent communication and problem-solving skills.

• Strong written communication and editing skills.

• Ability to maintain a high level of confidentiality.

• Ability to work effectively with a wide range of constituencies including senior administrators faculty alumni and external partners.

PHYSICAL ABILITIES Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This position is generally sedentary in nature; movement throughout the area is required occasionally.

• Intellectual/mental concentration need to concentrate intellectually for periods of time

• Continuous oral and written communication with students co-workers and supervisors is essential.

• Repetitive movements occasional lifting of up to 10 pounds reaching lifting stooping and the ability to read a computer screen detect color-coding and read fine print will be expected.

• All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events including but not limited to student and staff trainings move-in move-out Commencement the Student Organization Fair and other key community-building initiatives. This may include evening and weekend commitments.

WORK ENVIRONMENT Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual office conditions

Compensation: $70304 - $81200 annually commensurate with experience

In addition to a competitive salary Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20 hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses dental plans generous time-off programs and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.